Job Description
Job Description
WHO WE ARE
Avant Gardner is New York City's premier event space and producer. Its flagship venue, The Brooklyn Mirage, is the crown jewel of New York City entertainment and one of the most iconic venues in the world. Avant Gardner’s 80,000 square foot complex occupies an entire city block of East Williamsburg, highlighted by the space’s unrivaled audiovisual features including a 200 foot wide, 15k resolution video wall. Voted North America's 'Best Large Club' in 2022 and 2023 and ranked top ten globally by DJ Mag, Avant Gardner has welcomed sold out shows featuring today's top acts and emerging global stars including Drake, Skrillex, Turnstile, Four Tet, John Summit, Glass Animals, Carl Cox, Keinemusik, Christina Aguilera, David Guetta, Marshmello, Reneé Rapp, Rina Sawayama, Rüfüs Du Sol, SOFI TUKKER, Tiësto, and many more. Avant Gardner’s portfolio includes event brands such as The Cityfox Experience along with programming across New York City. For more information, visit Avant-Gardner.com.
WHO YOU ARE
- Someone who is highly organized
- Someone who is able to juggle multiple projects at once and prioritize with a high degree of accuracy
- Someone who is reliable and a team player
- Someone who can keep calm under high pressure situations
ABOUT THE ROLE
The Production Administrator supports all aspects of show production by handling administrative tasks and coordinating logistics to ensure seamless operations. This role involves managing communication, documentation, financial tracking, and onsite event oversight. The Production Administrator will report to the Director of Production and the Senior Production Manager.
PRIMARY RESPONSIBILITIES
Monitor and manage email correspondence for the shared production inboxMaintain and organize the shared production driveEnsure all show folders in the shared production drive include complete documentation (riders, advances, cost trackers, invoices, quotes)Manage backline trackers for festival-style showsComplete and update advance sheets for each showPrepare show binders every ThursdayReview / send cost trackers for shows to AP for settlementReview / send invoices, payments, etc. to AP for show and venue related expensesConduct weekly audits of purchasing cards receiptsAssist in preparing yearly production, labor, payroll budgets, capex, and time / attendance reports.Collect and archive fireproof materials in the correct bindersUpdate office and Google calendars including linking any relative documentation to meeting linksSchedule meetings as neededDESIRED SKILLS & QUALIFICATIONS
Required proficiency in the Google Workspace suite, and its applications such as Docs, Sheets, Slides, Gmail, Drive- including Shared Drives, and Google Groups for seamless team communication.Bachelor’s degree in Event Management, Production, Arts Administration, or a related field (or equivalent experience)2 years of experience in event production, project management, or a similar administrative role, preferredProficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google WorkspaceFamiliarity with production management tools and software (e.g., AutoCAD, Vectorworks, Asana, or similar)Basic understanding of budgeting and financial tracking systemsStrong organizational skills with the ability to manage multiple tasks and prioritiesExcellent attention to detail for managing documentation and logisticsEffective time management and ability to meet tight deadlinesStrong written and verbal communication skills for coordinating with team members and external partnersCollaborative and team-oriented mindset with the ability to work with diverse stakeholdersCustomer service skills to address client and vendor needs professionallyAbility to anticipate potential challenges and develop creative solutionsCapacity to make informed decisions under pressure during events or deadlinesUnderstanding of production processes and terminologyFamiliarity with event planning logistics, including permits, schedules, and vendor coordinationExperience in onsite event oversight and troubleshootingWillingness to work irregular hours, including evenings, weekends, and holidays, as needed for event schedulesAdaptability to changing priorities in a fast-paced environmentCapability to stand or move around for extended periods during event execution, preferredCOMPENSATION
This is a full time position ranging from 30-40 hours per week at a rate of $30 / hr
Salary : $30
