Finance Systems Specialist II

Essential Functions of the Job

• Create and design workflows of business processes within the company’s internal WFM system
• Work closely with the Director, Payroll to develop and maintain project communication and updates for projects and programs
• Maintain and keep up to date project management tools template to ensure all project deadlines are being met
• Support and collaborate with the Finance Systems Analyst team and other internal departments in resolving complex or escalated issues by researching information and proposing/developing effective solutions
• Develop and recommend changes in methods to improve specifically the effectiveness of system capabilities as required by the Director of Payroll.
• Assist in the training and mentoring of newly hired and/or less senior Finance Systems Analysts on the team
• Build Standard Operating Procedures (SOPs) for new or changed Payroll applications as needed and offer training/technical guidance to the Payroll Systems team
• Work on and complete assigned IT service tickets
• Collaborate with internal departments to ensure compliance with operational and regulatory requirements through the review, testing and implementation of upgrades, or enhancements
• Facilitate the generation and maintenance of reporting for the WFM system as needed and improve data collection procedures
• Provide ongoing assistance with the configuration of the core WFM system ensuring appropriate functional arrangement
• Collaborate with internal teams to troubleshoot payroll system application errors and data problems to ensure proper end user functionality
• Develop in-house systems or work with external vendors, as needed
• Partner with internal subject matter experts to review procedures and processes and provide recommendations to streamline processes while complying with company policies and governmental regulations
• Act as a back up to the Finance Systems Specialist I to coordinate with external clients on system configuration
• Offer training and technical guidance to other team members, where appropriate

Marginal Functions of the Job

• Other duties as assigned

Normal Work Schedule

This is a full-time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM. Additional time outside of these hours may be needed to complete the essential functions of the job.

Education, Training, and Experience

• Associate’s degree required or equivalent combination of education and experience
• Bachelor’s degree in HR, Business Administration, Computer Science, or related field preferred
• Minimum of 5 years related experience in working with Human Resources Information Technology configuration and data reporting required
• CPP (Certified Payroll Professional) designation preferred
• Experience working with complex process workflows and databases, and multi-platform payroll systems (Kronos WFD (HCM/WFM/TA, ADP, Workday, Ulti-Pro) and QuickBase experience preferred
• Understanding of IT/HRIS Data Privacy and security administration, with high degree of integrity in dealing with sensitive information
• Understanding of business process redesign principles, tools and techniques, and project management methodologies
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational and analytical skills with the ability to multitask multiple priorities simultaneously, while adhering to strict deadlines
• Proficient MS Office (Excel, PowerPoint, Word, Outlook), Adobe, and other databases

Other Characteristics of the Position

Physical Demands:

• Sitting for long periods at a time
• Regularly required to talk or hear
• Occasional lifting of office supplies up to 20 lbs.
• Vision abilities including close vision and ability to adjust focus

Mental Demands:

• Must understand and follow a set of clear oral and/or written procedures without deviation
• Performs repetitive routine tasks
• Withstand moderate amounts of stress
• Must adhere to a provided work schedule to meet a set of qualitative production standards
• Implements others’ decisions/procedures with little judgment required
• Must relay information orally

Work Environment:

• This job operates in a professional office environment.
• This role routinely operates standard office equipment.

Statement of Responsibility for Confidential Data

• Has access to, and requires daily use of, confidential records.
• Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information.
• Proprietary Information and Non-Conflict Agreement required.