What are the responsibilities and job description for the Administrative Assistant position at AvantGarde, LLC Career Center?
POSITION SUMMARY
The AvantGarde, LLC (AG), Administrative Assistant provides basic clerical and administrative support to the AG client on site within the United States Capitol Police and Office of Information Systems. One day per week telework is allowable after a suitable acclimation period; however 5 days per week onsite should be expected.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Perform basic front desk administrative duties: receiving and distributing mail, filing materials and making photocopies.
• Serve as timekeeper for approximately 30 Federal employee staff using USCP’s current timekeeping system (Infor Workforce Management), to ensure all timecards are received, verified and have all required information. Maintain, track and file time & attendance (T&A) records.
• Scanning and uploading materials into pre-created folders in SharePoint and/or MS Teams.
• Collect and maintain up-to-date Division Personnel information. Most notable documents are OIS’ organizational chart, office phone list and emergency contact lists.
• Facilitate occasional leadership administrative request. Common examples include reserving conference rooms, revising PowerPoint slides for presentations.
• Support Associate Director with tracking IT equipment assignments of approximately 17 contractors.
• Monitor office supply inventory, keep track of office supply inventory list and prepare quarterly office supply orders
• Fulfill printing requests (such as for business cards or glossy materials).
• Process physical door access/entry requests to support OIS’ Security Managers in tracking and revising (in accordance with USCP’s Security Service Bureau (SSB) policies).
• Performs other administrative tasks as assigned.
