What are the responsibilities and job description for the Human Resource Assistant position at AvantGarde, LLC?
POSITION SUMMARY
The AG Human Resources Assistant (HRA) supports the AG client on site at the United States Capitol Police (USCP) in SW Washington, DC in the Office of Background Investigations (OBIC) by providing broad-based senior administrative and technical assistance to a federal team including, but not limited to, supporting all staffing, recruitment and reporting functions. Person must be able to follow instructions however have superb independent judgement in day to day execution of tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Support USCP by providing administrative support for OBIC. Provide front desk customer service support for OBIC services via phone, email or in person visits.
- Answer phones and emails, schedule confirm appointments and enter data into the OBIC tracking system.
- Monitor and manage all aspects of scheduling and emailing potential candidates associated with the various tests, screens, interviews, and examinations.
- Manage schedules, maintain calendars, arrange meetings, conferences, teleconferences, and travel.
- Review work processes and identify improvements to reduce bottlenecks or increase efficiency.
- Review and reconcile travel authorization requests and travel vouchers for approvals through Momentum.
- Provide a variety of data extraction support and reporting including preparing comprehensive briefs.
- Respond to customer requests and questions in person, on the phone and virtual, maintaining confidentiality.
- Manage, organize and maintain records management for the Investigator’s case jackets filing system.
- Input, edit, and update information in automated systems, i.e., APEX, InfoLinx and POBITS.
- Review administrative data from a variety of sources to develop trends, patterns, profiles, proposals, and studies.
- Manage fleet and rental vehicles to provide assignments to designated OBIC personnel and OBIC staff.
- Enter, monitor, manage, review and process OBIC time and attendance in Workbrain.
- Complete special projects as assigned by the OBIC Commander.
QUALIFICATIONS, KNOWLEDGE AND SKILLS
Other Specifications
ADA Specifications
As an Equal Employment Opportunity employer, AvantGarde LLC makes all recruitment and employment decisions without regard to race, color, religion, age, sex (including gender and transgender status), national origin, disability status, marital status, veteran status, registered domestic partner or civilian union status, medical condition, genetic information, gender identity, sexual orientation, or any other characteristic or status protected by federal, state and local laws. AvantGarde hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
