Proposal Specialist

About AVANTI

AVANTI is a leading branding and advertising firm building brand identities, positioning strategies and campaigns to grow companies. Based in Orlando, FL we provide direction to drive businesses forward and build and position brands through product design, campaign strategy, social presence and beyond. We like to say that we take brands from Concept to Creation.

With clients ranging from Fortune 500 multinationals to innovative SMBs and not-for-profits, our strategic process ensures that we maximize impact on brand elements across all channels from advertising campaigns, media buys, content creation, logo design, website design, and social channels that resonate with target audiences.

Our culture is founded on LIFE-work imbalance. We source our talent based on their unique set of skills and imagination to build an environment that has cultivated the best minds in art, design, technology, and innovation. We don’t measure our success based on the time-clock. We believe that the greatest measure of success is in the product we deliver.

AVANTI means moving forward in Italian— and that is exactly what we do. We identify opportunities to drive business forward.

Company Location: Orlando FL

Work Location: Remote

Hours: Part-time (10-15 hrs per week)

Range: $18-22/hr

Start Date: Immediate

Scope of Work

We have an immediate position for a part-time proposal specialist assisting with projects across all current and future clients for AVANTI. This role may also have the opportunity to assist with projects across multiple client verticals.

Responsibilities: 

• Coordinate the preparation, development, and submission of proposals, RFQs, and RFPs in collaboration with cross-functional teams.
• Manage proposal schedules, deadlines, and assignments to ensure timely delivery of high-quality, compliant submissions.
• Gather and organize content, resumes, case studies, and other proposal components from subject matter experts.
• Format and proofread proposals for accuracy, consistency, and alignment with client requirements.
• Maintain and update a library of reusable proposal templates, boilerplate content, and graphics.
• Track and report on proposal progress, success rates, and lessons learned for continuous improvement.

Minimum Qualifications:

• Bachelor’s degree in Communications, Marketing, Business Administration, Non-profit Management, Technical Writing, Journalism, or a related field.
• 3 years experience in proposal coordination, technical writing,  marketing communications, or a similar role.
• Excellent verbal, written and proofreading skills with a focus on clarity and persuasion.
• Strong interpersonal skills, problem-solving abilities and organization skills.
• Capable of multitasking, in a fast-paced, quickly changing environment & extremely detail-oriented & resourceful.
• Proficiency in technical writing, proposal submission platforms, proposal development processes, and knowledge of best practices.
• Proficiency using Adobe Creative Cloud including: Adobe Illustrator, Adobe Photoshop, Adobe Lightroom and others.
• Working knowledge in ClickUp, Slack, and the Google Business Suite line of products including: Gmail, Google Drive, Google Doc, Google Sheets, Google Presentations.
• Ability to work virtually and maintain professional business relationships.
• Capable of multitasking, in a fast-paced, quickly changing environment & extremely detail-oriented & resourceful.
• Outstanding time-management and organizational abilities, with the ability to manage multiple website projects at once, each with their own challenges, deadlines, and deliverables.
• Must be energetic, self-motivated, and demonstrate a strong personal desire to achieve results.
• Have a collaborative mindset.

Preferred Qualifications:

• Proven history of securing projects and results in a competitive high-volume market for a high-growth company.
• Experience with Association of Proposal Management Professionals (APMP) or certification.