Executive Administrator

Job Description

Job Description

Job Description : Executive Administrator

Title : Executive Administrator

Department : Corporate

Reports To : CEO

Location : Costa Mesa, California

FLSA : Exempt

Created Date : 01 / 20 / 2025

Date of Revision : 01 / 20 / 2025

Summary

The Executive Administrator will provide high-level administrative support to the CEO and other C-Suite executives, to ensure their ability to reach the highest level of executive execution. The duties and responsibilities of the Executive Assistant are intendent to support the productivity of the CEO and other C-Suite executives.

Essential Duties and Responsibilities

• Actively own and manage C-Suite executive’s calendars and e-mail inboxes.
• Collaborate with CEO to define and implement Avanti’s strategic vision and objectives.
• Act as a liaison between the executive team and department leaders to ensure alignment on priorities and strategies.
• Manage the corporate office daily operations, including agenda-setting, meeting preparation, and follow-up on key action items.
• Arranges travel and accommodations for CEO and executives.
• Schedules and attends meetings with, or on behalf of, executives, taking notes and recording minutes.
• Other special projects as assigned by the CEO.

Required Qualifications

Preferred Qualifications

Supervisory Responsibility

The position has no current supervisory responsibility.

Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and works under fluorescent lighting. Noise levels are moderate.

Physical Demands

Other Duties

This job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.