What are the responsibilities and job description for the Legal Assistant position at Avata Partners?
Avata Partners is seeking an experienced legal assistant with at least 5 years of experience in trust and estate law to join their SF team. This is a permanent position that will support one partner, two associates and a paralegal.
This position will be responsible for providing administrative support and secretarial assistance to assigned attorneys/legal personnel pertaining to all aspects of trusts and estates. Assignment involves a level of document production, administrative functions, and client contact requiring excellent secretarial and technical skills.
Duties will include:
- Generate, prepare, and organize documentation and forms requisite to the trusts and estates practice area, such as wills, codicils, agreements, amendments, trusts, powers, designations, distribution provisions, etc.
- Create, edit, and compile large, complex, heavily formatted documents as well as prepare routine correspondence, memoranda, and other legal documents from draft or dictated. Proofread all documents for accuracy and completeness.
- Manage and maintain calendar and assist in meeting deadlines. Heavy client contact and must schedule appointments and meetings, arrange for conference rooms, and communicate information to all respective parties.
- Answer the telephone, and screen and process incoming telephone calls. Set up conference calls.
- Input attorney/legal personnel’s time utilizing the Firm’s time entry software on a daily basis.
- Receive, sort, and distribute incoming mail. Process outgoing mail to assure timely delivery. Send filing electronically on an ongoing basis.
- Open new client matters and request conflict of interest checks.
- Make travel arrangements, prepare itineraries, and compile documents for travel-related meetings
Notary is a huge plus. Prior experience with iManage also ideal but not required. Salary is up to $120K.
Salary : $120,000
