Executive Assistant

TITLE: Executive Assistant to the President & CFO

LOCATION: Carson City, NV

TYPE: Permanent/Direct Hire

PAY: $85K-$95K/yr.

BENEFITS: Medical, vision, and dental insurance, 401K with employee match, vacation & sick leave, life, AD&D, and short-term/long-term disability insurance, tuition assistance and additional incentives offered!

ROLE & RESPONSIBILITIES

We are seeking a highly skilled Executive Assistant to support our President and CFO by ensuring smooth and efficient executive operations. Acting as the primary liaison for internal and external stakeholders, you will provide confidential, high-level administrative support while maintaining professionalism and discretion.

Key Responsibilities

• Manage and prioritize the President’s and CFO’s schedules, ensuring seamless coordination of meetings, appointments, and events.
• Serve as the primary contact for all communications directed to the President and CFO, handling emails, calls, and correspondence with professionalism and confidentiality.
• Prepare and edit correspondence, reports, and presentations with accuracy and attention to detail.
• Plan, organize, and execute meetings, including agenda preparation, logistical arrangements, and follow-ups.
• Coordinate complex travel arrangements, including flights, accommodations, and itineraries, while anticipating executive needs to ensure a smooth experience.
• Support key strategic initiatives by tracking project progress, coordinating team efforts, and preparing status updates.
• Build and maintain strong relationships with internal and external stakeholders, representing the executive office with integrity.
• Handle administrative tasks such as expense reporting, record-keeping, and office organization with efficiency.
• Act as a "gatekeeper" and "gateway" to the President and CFO, ensuring effective time management and access control.
• Prioritize multiple tasks and deadlines, responding proactively to urgent matters and ensuring follow-through.
• Maintain strict confidentiality and uphold company policies regarding quality, safety, and compliance.

Qualifications & Skills

• Bachelor’s degree preferred.
• Minimum 5 years of experience supporting C-suite executives.
• Exceptional writing, editing, and research skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong analytical skills, including the ability to work with financial data, costing models, and percentages.
• Excellent time management, problem-solving, and multitasking abilities.
• Ability to manage confidential information with discretion and professionalism.
• Proven ability to work independently while being a collaborative team player.
• Strong decision-making skills and a proactive approach to problem-solving.
• Ability to thrive in a dynamic, high-pressure environment with shifting priorities.

Bonus Qualifications

• Experience in aerospace or related industries is a plus.

WHY AVERRO?

Averro is a Veteran-Owned organization dedicated to delivering innovative talent solutions, business consulting, and technology services that propel businesses and careers forward. We live by our ethos: Be Curious | Build Trust | Empower Each Other. These values show in our commitment to client satisfaction, timely support, and unmatched consultant care. Our Aim – Your Ascent.

Averro is an equal opportunity employer, and we are committed to diversity, equity, and inclusion in the workplace. All qualified applicants will receive consideration for employment, regardless of criminal histories, consistent with legal obligations. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

View our privacy policy here: https://www.averro.com/legal/privacy-policy