Project Control Analyst

Overview

AVIAN is seekinbg a Project Control Analyst to play a crucial role on our contracts team, managing financial aspects of projects for a mid-level contractor support services company. This dynamic position involves collaborating with various departments to ensure effective contract financial management, including financial planning, reporting, billing, and contract compliance. The ideal candidate will have a strong background in accounting or finance, experience with Deltek Costpoint, and a proven track record in government contracting, offering an exciting opportunity to leverage your expertise in a challenging and rewarding environment. 

At AVIAN (pronounced *a-v-yin*) we believe in the extraordinary potential of every individual. As an employee owner at AVIAN, you will find that we have cultivated an employee-first mentality. By prioritizing talent over experience, we ensure that every hire we make is as unique as the position that they will be filling.

Here on our team, we embrace new challenges and focus on continuous learning which fosters growth mindsets in all our employee owners; whether you are joining the workforce for the very first time or if you’re a seasoned professionals who has their eyes set on retirement.

Our commitment to providing our customers and employees with an unmatched experience sets us apart. We believe that every team member has a stake in the success of AVIAN, and we strive to ensure that each member of our team knows that their contributions matter. You can be sure as an employee owner you will celebrate both your individual and our collective triumphs.

Taking care of each other is a cornerstone of the AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn’t stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.

We believe that employee investment shouldn’t be a one-way street, so we offer benefits that normalize balancing mental wellness and family time with work responsibilities. From Flexible Time Off to Wellness Reimbursements we want all our team members to achieve the highest levels of life/work balance.

AVIAN - where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued.

Responsibilities

Key Responsibilities: 

Financial Planning and Tracking 

• Initiate, monitor, and maintain proper project financial setup in Deltek Costpoint 

• Prepare Estimates and Requests for Quotes (RFQ) 

• Monitor project actuals versus projections and collaborate to resolve issues 

• Track outstanding project commitments (e.g., travel, subcontracts) 

• Assist with Estimate at Completion (EAC) calculations and conduct variance analysis 

• Monitor project burn rates against remaining funding, to include project hours 

• Initiate and route at-risk forms for projects as required 

• Assist with funding de-obligations and contract closeouts. 

Reporting and Analysis 

• Analyze project reports to identify and resolve issues 

• Perform monthly/quarterly unbilled analysis 

• Review monthly contribution margin reports, providing variance explanations 

• Communicate project status and findings to relevant stakeholders 

• Consistently meet all required month-end close deadlines 

Time and Expense Management 

• Proactively monitor project timecards, ensuring timely identification and correction of errors 

• Verify accuracy of project-related expense reports and ensure timely processing 

• Collaborate with the Billing Specialist, Controller, and Director of Accounting to ensure proper coding and timely processing of subcontract/vendor payments 

Billing and Invoice Management 

• Work with the Billing Specialist and members of the Accounting team to provide customer-specific invoice backup 

• Review and approve draft invoices prior to customer submission 

• Monitor billing and payment status of customer invoices 

• Perform monthly accrual calculations 

• Assist Contracts Manager with invoice collection 

Contract and Funding Management 

• Work with Contract Managers to monitor funding levels and calculate burn rates 

• Assist in preparing requests for contract modifications as needed 

• Alert Contract Managers to funding needs 

• Review and analyze contracts, subcontracts, and agreements to ensure project compliance with financial and reporting requirements 

Project Support 

• Assist Contracts Manager and Operations team with work authorizations, risk identification and analysis, and execution of internal and external project reviews 

• Support schedule updates, analysis, and reporting 

• Monitor actual workshare with subcontractors against teaming agreements and notify Contracts Manager and Program Manager when there is a deviation 

• Monitors contract ceiling utilization; periodically updating Contracts Manager and Program Manager throughout the contract lifecycle 

• Reviews annual escalation recommendations from Sectors and confirms viability of those recommendations 

Qualifications

Qualifications  

Minimum Qualifications 

• Bachelor's Degree, preferably in Accounting, Finance, or other Business-related field.  An additional 4 years’ experience is acceptable in lieu of a degree 

• 3 years of directly related work experience in accounting, financial analysis, and reporting 

• 3 years of experience using Microsoft Office suite, with advanced Excel skills 

• Proficiency in Deltek Costpoint project setup and reporting 

• Experience in government contracting or defense industry 

• Experience with Microsoft SharePoint 

• Ability to handle a high volume of projects with varying contract types and complexities 

• Strong attention-to-detail and ability to consistently meet deadlines 

• Excellent communication and organizational skills 

• Proven ability to work independently and collaboratively with accounting, contracts, and Operations team(s)  

Preferred Qualifications 

• Certificate in Gov Contracting Accounting or Finance 
• Knowledge of federal acquisition regulations (FAR) and cost accounting standards (CAS) 
• Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.

Salary range:$71,000 - 101,000 (The offered rate will be based on the selected candidate’s knowledge, skills, abilities, and/or experience and in consideration of internal parity.) 

At AVIAN, we offer a comprehensive benefits package designed to support your health, financial security, and overall well-being. Our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans. Financially, we provide flexible spending accounts (FSA), a 401(k) plan with company contributions, and an employee stock ownership plan (ESOP). Additional perks like wellness reimbursements and referral bonuses are also available.

For insurance protection, we offer basic life insurance, accidental death and dismemberment (AD&D) coverage, disability benefits, and AFLAC supplemental insurance. In terms of life, work, and family, we provide flexible time off, paid sick leave, maternity and bonding leave, and military training leave. Tuition reimbursement and professional development opportunities are available to help you grow. We also offer pet insurance, identity protection, and life assistance programs. At AVIAN, we prioritize a balanced, supportive environment that allows you to thrive both personally and professionally.

AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran’s status.

Salary : $71,000 - $101,000