Global Events Coordinator

About the Role: The Global Events Coordinator is responsible for strategy, planning, organization, execution and budget tracking of all Aviat in-person tradeshows, conferences, seminars, roadshows and online events on a global basis. The candidate will also ensure that all events are tightly integrated with Aviat Demand- and Lead-Generation campaigns, objectives and KPI’s.   

 Responsibilities:

• Plan, manage and execute all aspects of Aviat Networks events including tradeshows, seminars, conferences, roadshows and customer webinars on a global basis. This includes but is not limited to:
  1. Manage vendor relationships;
  2. Coordinate detailed events logistics, orders and payments;
  3. Securing event locations, selecting convention booth space;
  4. Managing booth exhibit design, theme and graphics creative needs for banners, backdrops, etc;
  5. Arranging for audiovisual requirements;
  6. Coordinating invitations, online and social media promotions;
  7. Coordinating catering and giveaways;
  8. Shipping event materials, and other arrangements as necessary. 
• Manage operational planning for key events, including reviews meetings, pre- and post-event reports, booth schedules, show guides and lead/prospect goals and objectives. 
• Coordinate with the Manager, Lead Management to collect, sort and report all leads from events, webinars and roadshows. Create summary management reports as required.
• Manage in-house or contract help for organization of smaller regional events.
• Provide support and coordination of internal online events, such as Sales Connect webinar training sessions, as required.
• Manage events budgets to annual plan. Negotiate contracts with venues and vendors to meet business needs and keep costs within budget.
• Other assigned Marketing duties as required by business needs.
• Some travel will be required to attend events within the United States/Canada.

Qualifications & Competencies:

• University/college qualification to bachelor’s degree level.
• Previous marketing experience in a B2B environment is preferred.
• Excellent project management and organizational skills, with attention to detail. 
• Proficiency with Microsoft Office Suite. 
• Able to work in a fast-paced environment with shifting priorities and directions. 
• Able to diplomatically handle challenging situations and internal/external stakeholders, including vendor relationships.
• Strong listening and written communication skills. 
• Engaged, motivated and success driven. 
• This job requires flexibility to occasionally work outside of typical business hours, including evenings, weekends, and holidays as it relates to the need of the job.
• This job may include the moving, handling, and/or carrying of heavy materials up to 40 pounds.