What are the responsibilities and job description for the Director of Admissions position at Aviation Institute of Maintenance?
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About Us
Aviation Institute of Maintenance (AIM), established in 1969, is a premier institution dedicated to advancing the field of aviation maintenance through exceptional education and training. With 15 campuses nationwide, AIM is a cornerstone in the aviation industry, accounting for 20% of all students attending FAA-certified Airframe & Powerplant (A&P) schools across the country. Each year, AIM proudly contributes to the graduation of nearly one in four certified aircraft technicians in America.
At AIM, you'll become part of a dynamic team of educators and leaders, all united by a shared commitment to delivering top-notch training and ensuring student success. We are passionate about equipping the next generation of aircraft technicians with the skills and knowledge needed to excel in the aviation industry. If you are eager to make a meaningful impact and help shape the future of aviation maintenance, AIM offers a rewarding environment where your contributions will truly matter.
Position Purpose
The Director of Admissions is responsible for strategically leading the campus Admissions department to meet enrollment goals while ensuring compliance with company policies, regulatory standards, and best practices in admissions. This role involves developing and implementing effective recruitment strategies, managing the admissions team, and fostering relationships with prospective students and stakeholders. The Director will analyze admissions data to drive decision-making and enhance operational efficiency. Based on demonstrated skills and performance, the position may be designated as Senior or Master Campus Director of Admissions.
Key competencies include:
- Inspire and guide the admissions team, promoting collaboration and professional growth through mentorship.
- Create and implement an admissions strategy aligned with institutional goals, using market research to identify target audiences.
- Analyze admissions data to inform strategies, optimize recruitment efforts, and improve conversion rates.
- Collaborate with other departments to advance the institution’s diversity and inclusion initiatives.
This position ensures that the admissions process aligns with organizational goals and effectively attracts qualified students, contributing to the overall success of the institution.
Job Responsibilities
- Attract qualified students who will benefit from the school’s programs, managing the entire inquiry cycle from initial contact to enrollment. This includes answering calls, scheduling appointments, interviewing students, processing applications, and ensuring attendance at orientation while avoiding involvement in admissions testing or decisions.
- Conduct daily audits of inquiries and oversee the Admissions team by hiring, training, evaluating, and supervising Assistant Directors and Representatives. Organize meetings and training sessions to enhance team performance and analyze admissions metrics to improve conversion rates.
- Ensure accurate and timely updates in CampusNexus, including auditing the Admissions Blue Folder for required documents, and training staff to use the system effectively.
- Confirm that all applicants meet admissions requirements, including background checks, testing, references, and interviews. Complete the Admissions section of the Weekly Executive Director’s Reports.
- Manage inventory and ordering of promotional materials, encourage admissions staff participation at career fairs, and provide support to the Campus Executive Director while collaborating with Financial Aid, Career Services, Program Coordinators, Registrar, and school management.
- Supervise and support the Admissions Representatives, Assistant Director of Admissions, and Receptionist, providing guidance, training, and performance evaluations to ensure effective operations and a high standard of service in the Admissions department.
Required Qualifications
- Bachelor’s Degree (Business, Marketing, or a related field preferred)
- 5 years of management experience or proven leadership in a relevant role, demonstrating a track record of effectively guiding teams, driving performance, and achieving organizational goals.
- Strong problem-solving skills and a patient approach to resolving admissions challenges
- Exceptional organizational skills with a keen attention to detail and the ability to manage multiple tasks effectively
- Proven integrity and professionalism in all interactions
- Excellent persuasive communication abilities with a strong focus on customer/student satisfaction
- Highly motivated with a passion for achieving goals
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Willingness to work evenings and weekends as needed
- Ability to thrive in a collaborative team environment
Preferred Qualifications
- Minimum 2 years of experience as a successful Admissions Representative on campus
- Proven ability to manage an Admissions team in a fast-paced, performance-driven, and compliance-oriented environment
- Experience with CampusNexus software
Work Environment
At Aviation Institute of Maintenance (AIM) you'll work in a modern, supportive environment dedicated to top-notch aviation education. Our campus features state-of-the-art facilities and offers a professional yet engaging setting for both staff and students.
Located in the vibrant city of Hasbrouck Heights, our team thrives on collaboration and innovation. We value teamwork, continuous learning, and a strong sense of community. You'll have the opportunity to make a real impact on our students' success while enjoying the dynamic lifestyle the city offers.
Join us at AIM to be part of a dedicated team and advance your career in a thriving city.
What We Offer
- 401(k) and Matching: Secure your future with our competitive retirement savings plan.
- Comprehensive Health Coverage: Enjoy Health, Dental, and Vision insurance to keep you and your family healthy.
- Life Insurance: Peace of mind with life insurance options.
- Parental Leave: Support for new parents during important life transitions.
- Paid Time Off: Recharge with paid time off to promote work-life balance.
- Retirement Plan: Additional options to help you save for retirement.
- Employee Assistance Program: Access to resources for personal and professional support.
- Tuition Reimbursement: Invest in your future with financial support for further education.
AIM is a proud equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by applicable law. We believe that a diverse workforce contributes to the success of our company and are dedicated to fostering a culture of respect, equity, and inclusion.
