Project Coordinator, National Program Operations

WHAT IS AVID?

We’re a nationally recognized nonprofit that partners with 8,000 schools across the country to shift to a more equitable, student-centered approach, closing the opportunity gap so that ALL students are prepared for college, career, and life. And the results? Well, they speak for themselves.

AVID provides 2.5 million students annually with the tools they need to think critically, collaborate, and set high expectations to confidently conquer the challenges that await them. We accomplish this work by training over 85,000 educators every year through in-person and virtual professional learning opportunities.

WHAT IS THE JOB?

Joining our National Program Operations Team as a Project Coordinator, you'll play a key role in delivering project planning, coordination, and administrative support across departments, with a focus on California County Partners. You’ll manage communication, coordinate event logistics and travel, maintain digital platforms and resources, and support collaboration across teams. This includes tracking project milestones, organizing data, supporting California scholarship initiatives, and ensuring timely follow-up on tasks. You’ll also assist with budgeting, scheduling, and content management, and administrative support of our On-Call, Part-Time Employees (OCPTE) who support departmental projects. This is a fully remote position with light travel, and you must be located in California.

WHY WORK WITH US?

• Competitive salary: We’ve done our research and pay generously to bring the best of the best to join our team. That’s why we offer all employees the midpoint right from the start. No negotiations, no hassle, and you can be confident that you are being valued and offered an equitable salary. See below for our offer rates based on your geographical location.
  
  
• Taking Care of You Allowance: All AVID employees (that’s right, ALL employees) receive an extra $10,000 annually to provide support to employees in the most meaningful ways, including housing costs, transportation, family expenses—whatever your needs are.
  
  
• Happiness Stipend: This is a cash benefit to supplement pay for employees earning less than $75,275 annually in base pay*.
  
  
• Retirement planning: AVID Center provides a 10% salary contribution to a 403(b) retirement plan, starting after 90 days of full-time employment.
  
  
• Flexibility in work location: This position may work 100% remote (with an expectation of travel of /- 10%). As this role will directly support our County Office partners in California, the candidate in this role must live in California.
  
  
• Generous Paid Time Off (PTO): This position is eligible for 17 days of PTO per year, with 12 paid holidays plus a winter break in between Christmas and New Year’s Day.
  
  
• Health and Welfare Plans to Support Every Aspect of Your Well-Being: AVID Center offers several benefits plans through our provider, Cigna, and greatly subsidizes the cost of these plans
  
  
• Company-Provided Equipment: Our home office set-up includes a laptop, dock, and extra monitor, with other amenities available on request.
  
  
• Continued education opportunities: All full-time employees with at least 1 year of continuous AVID Center service are eligible for $5,250 per calendar year in tuition reimbursement for qualifying coursework or certification.
  
  
• Connect in Person: A yearly All-Staff gathering will allow you to connect in person with the entire AVID team.
  
  

* The Happiness Stipend is applied after all eligible benefits are factored into the annual compensation calculation

Pay Rates for This Position

We bring in all employees at the midpoint of the salary range for your role. Knowing that not all cities share the same cost of labor, we make offers using a tiered approach based on your geographical location. The majority of our employee-base live in a Zone 1 or Zone 2 location.

For the Project Coordinator, National Program Operations position, here is what we will offer:

Zone 1 (e.g., Charleston, WV, Cleveland, OH, Yuma, AZ, Omaha, NE, etc.): $28.90 / hour

Zone 2 (e.g., Syracuse, NY, Ann Arbor, MI, Denver, CO, San Diego, CA, etc.): $31.06 / hour

Zone 3 (e.g., Washington, DC, Trenton, NJ, Los Angeles, CA, Seattle, WA, etc.): $33.23 / hour

Zone 4 (e.g., Bridgeport, CT, New York City, NY, San Francisco, CA, San Jose, CA, etc.): $36.83 / hour

*The specific cities listed above are examples of cities that fall within the respective salary zone. This is not an exhaustive list of cities.

WHAT WILL YOU DO IN THIS ROLE?

• Develop plans, including timelines and milestones, and track project performance to ensure timely completion of tasks.

• Work collaboratively with team members and other AVID Center departments, including California County Partners, to ensure efficient departmental and cross-departmental processes and procedures.

• Manage communication, conduct research, assemble information from various sources, and manage the department budget as required. This includes coordinating small projects, particularly those related to California Scholarship initiatives.

• Schedule and coordinate meetings with internal teams and external partners, take detailed notes, and follow up on action items to ensure progress. This includes tracking deadlines, assigning responsibilities, and communicating the status of action items to stakeholders.

• Coordinate and support registrations and logistics for AVID Center events and trainings with a focus on both external and internal client support. This includes managing communications, travel, and staffing, particularly for county partnerships.

• Organize and coordinate data, contracts (client and/or OCPTE), OCPTE time sheets, financial record keeping, reporting, and invoices; provide support for content management, materials, or resources, ensuring all relevant information is accessible and up-to-date.

• Create, communicate, support, and maintain databases/spreadsheets, websites, correspondence, marketing, digital platforms/tools, and informational materials; distribute, collect, and analyze reports, materials, and presentations, including project data, surveys, and event evaluations as needed.

WHO ARE YOU?

• You are a collaborator at your core and have experience working cross-functionally to gain perspective from all necessary stakeholders in achieving project outcomes.
• You are a communicator, using your exceptional interpersonal and written skills to drive efficient cross-departmental communication efforts.
• You are a planner and organizer who thrives in fast-paced environments, bringing expertise to the logistical tasks and preparation of event planning, trainings, and coordination of recurring and cyclical events—all while managing competing priorities and tight deadlines with ease.
• You are in the weeds and pride yourself on your ability to notice the small details and bring insights forward in preparing for various needs and outcomes of a project.
• You are a tech enthusiast and enjoy learning new systems, platforms, and software to better facilitate your own work and support partners.
• Others describe you as a listener because you know how to listen to individual needs and successfully align them with resolutions and successful outcomes.
• You are a partner in every sense of the word, fostering camaraderie and unwavering dedication to the collective success of your team and the partners you serve.
• You are an administrative professional, understanding the important aspects of confidentiality, precision in reporting and data management, and follow-through.
• You have a minimum of a high school diploma, with at least 2 years of relevant experience in a project coordinator, or similar, capacity.
• You are comfortable working remotely, with an ability for occasional travel (approximately 10%).
  
  

NICE TO HAVES?

• Professional AVID experience (site-level or internal AVID Center experience) and knowledge of the AVID College and Career Readiness Framework
• Experience working with school districts in California and/or County Offices
• Experience with platforms such as Canvas, Salesforce, Smartsheet, and MyAVID
• Bachelor’s Degree
  
  

*Allowable Substitutions: Any combination of experience, training, or credential certification endorsement that provides the incumbent/applicant with the knowledge, skills, and ability required to perform the work, as determined by AVID Center. Qualifying work experience, as identified by the Senior Director, Human Resources, may substitute for the education requirement.

AVID Center is committed to complying with federal, state, and local laws on employee vaccinations, and candidates and employees should be aware that the full vaccination against COVID-19 may be required in the future. Due to some district requirements, AVID Center may not assign employees to an in-person event in schools or districts unless they are fully up to date with all recommended COVID-19 vaccinations. AVID Center is an equal opportunity employer and will provide reasonable accommodation to those unable to be vaccinated where it is not an undue hardship to the company to do so as provided under federal, state, and local law.

AVID Center prides itself on the diversity of our workplace and is continuously seeking to recruit individuals who will enhance this diversity and, ultimately, the effectiveness of our organization. To demonstrate this commitment, we encourage all who are truly excited about this role to apply, even if you don’t meet every requirement. We believe that people who are passionate about what they do can succeed in this role or in other roles within our organization.

Salary : $5,250 - $75,275