What are the responsibilities and job description for the Scheduling Assistant position at Avid Engineers?
Job Description:
Avid Engineers is a growing MEP/FP firm that prides itself in working on large scale projects of a particularly challenging nature. We seek driven, goal oriented employees interested in joining our team, and sharing in the long-term success of the company.
We offer 401K plan, Short and Long term disability, Health Insurance, Life Insurance and flexible work hours!
Responsibilities for Assistant Schedule Manager:
- Calendar Updates / Changes: Add, update, or remove project milestones, meetings, and deliverable deadlines in Outlook as directed. Track changes made to Outlook events and inform the schedule manager or project managers if conflicts arise.
- Data Entry: Input new project data, resource changes, or timeline updates into the master schedule.Regularly review Excel entries to ensure they match with scheduling software and Outlook data.
- Schedule Software Support: Update project details and add new project deliverable dates and resource allocations in software based on changes provided by the Schedule Manager.
- Assistance with Reporting and Presentations: Support the Schedule Manager with reports and presentations as requested.
- General Administrative Support: Schedule review meetings or update sessions with project managers and stakeholders in Outlook Calendar.
Qualifications for Assistant Schedule Manager:
- Relevant experience in an office setting, preferably in an administrative or clerical role
- Excellent organizational skills, ability to prioritize, and comfortable working independently
- Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation
- Attention to detail & problem solving skills
- Proficient computer skills and ability to operate general office equipment
- Proficient in Microsoft Word & Excel
Salary Range: DOE
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Disability insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person