What are the responsibilities and job description for the Project Administrator position at AvidWater?
About AvidWater:
In 2017 two of the largest Ag Irrigation companies came together, Agri-Valley Irrigation, LLC and Irrigation Design and Construction, LLC. For the past 6 years we have operated as two entities yet together as one, and now we officially came together as AvidWater. The employee generated name comes from a combination of our companies Av- from Agri-Valley and id - from Irrigation Design & Construction. New Name. Same Commitment. Same People. Focusing on our customers.
www.avidwater.com
Summary: Responsible for supporting the administrative and coordinated aspects of public works and municipal projects. They ensure that project operations run smoothly, deadlines are met, and necessary resources are allocated. The role typically spans administrative, organizational, and reporting tasks across multiple projects, depending on the organization and industry by performing the following essential duties.
Essential Duties and Responsibilities:
- Monitor government procurement websites, public notices, and bid boards to find opportunities for public works or municipal projects.
- Research for Requests for Proposals (RFPs) and Requests for Qualifications (RFQs) issued by government agencies or municipalities to determine project scope, requirements, deadlines, and eligibility criteria.
- Provide administrative assistance to outside sales and project managers, engineers, and construction teams.
- Organize and maintain project documentation, such as contracts, permits, drawings, change orders, and schedules.
- Monitor project milestones, deadlines, and deliverables to ensure timely execution.
- Schedule and coordinate meetings, site visits, and inspections for project stakeholders.
- Prepare, collect, and review project-related documents, such as bid proposals, contracts, RFPs, and invoices.
- Maintain project files (physical and digital), ensuring accurate record-keeping for audits or legal purposes.
- Manage submittals, transmittals, and RFIs (Request for Information).
- Assist in the preparation, monitoring, and tracking of project budgets and expenditures.
- Assist in preparing monthly billing summaries.
- Ensure compliance with regulatory, safety, and environmental requirements.
- Coordinate required permits, inspections, and certifications.
- Performs other duties as assigned.
Education and/or Experience:
- Three years experience in construction administration or project management support is required.
- Project Management Professional (PMP) certification is preferred.
Job Type: Full-time
Pay: $25.00 - $38.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
People with a criminal record are encouraged to apply
Experience:
- Project management: 3 years (Required)
License/Certification:
- PMP certification (Preferred)
Work Location: In person
Salary : $25 - $38
