Benefits Coordinator (HR Specialist 3)

Job Title: Benefits Administrator

Location: Ridgefield Park, NJ

Schedule: Hybrid - Days of the week or fully onsite

Education and Years of Experience:

• 1) Bachelor’s degree in Human Resources, Business Administration, or a related field preferred, or equivalent experience
• 2) 5 years of experience in benefits administration or a related HR role.

Position Summary:

• The Benefits Coordinator is responsible for supporting the administration and coordination of employee benefit programs, including health, dental, vision, life insurance, retirement plans, wellness initiatives, and other employee benefits.
• This role ensures that benefits are communicated clearly to employees and that the programs operate effectively to meet the needs of both the employees and the organization.

Key Responsibilities:

• Conduct Closed Loop Payroll file reviews and perform reconciliation to ensure data accuracy.
• Manage eligibility file uploads to vendors to ensure timely and accurate data transmission.
• Process monthly invoices and handle imputed tax processing related to benefits.
• Complete Medicare forms, benefit verification letters, and state disability/leave verification forms as needed.
• Monitor the Benefits and Wellness Inbox, responding to employee inquiries in a timely manner.
• Sort incoming benefits-related mail and redirect it to the appropriate department or point of contact.
• Support project management activities, including tracking timelines and deliverables for benefits-related initiatives.
• Support new vendor onboarding, ensuring seamless integration and setup in partnership with the HR Finance team.
• Track the utilization of Wellness Incentives and Carrier Wellness funds.
• Coordinate the scheduling of wellness events for various divisions and Employee Resource Groups (ERGs), as needed.
• Assist with ad-hoc projects, such as employee notices, ACA audits, and other compliance-related tasks.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred, or equivalent experience.
• 1-2 years of experience in benefits administration or a related HR role.
• Strong knowledge of employee benefit plans, including health, retirement, and wellness programs.
• Familiarity with federal and state regulations affecting employee benefits.
• Proficiency in HRIS and benefits management software.
• Excellent communication and interpersonal skills with a customer-service orientation.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Problem-solving skills and the ability to work independently as well as part of a team.

Work Environment:

• This role typically operates in an office environment, with occasional remote work flexibility.
• Some travel may be required for benefits-related events, training, or vendor meetings.

Job Type: Contract

Pay: $30.00 - $35.00 per hour

Schedule:

• 8 hour shift

Work Location: In person

Salary : $30 - $35