Executive Admin Assistant 2(Oniste)

Job title: Executive Admin Assistant 2

Your Impact

You will be extremely forward-thinking with a professional and approachable demeanor in all interactions; possess outstanding communication skills with all levels of staff, executives, customers, vendors; and good judgment.

Calendar Management: Handles VP's calendar by prioritizing schedules and meetings. You may decide who gets on the principal's calendar, which meetings are attended, and who can attend in their place.

Event Speaking Engagement Coordination: Handles a running list of VP's engagements and works closely with communications team to ensure content needs are understood and set in motion so VP is prepared for each engagement.

Meeting Planning and Organization: Assists VP in planning and organizing meetings by being responsible for the assembling of the agenda, location, meeting technology based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.

Travel Briefing Preparation: Build travel packs for international trips as well as large domestic events such as Live, etc. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.

Correspondence/Approvals: Supports VP by acting as proxy for communications and approvals as authorized. Answers general questions as needed and refers routine matters to appropriate parties and follows up to ensure accurate completion. Takes the initiative to resolve issues within specified policies and guidelines and provides mentoring to administrative community members on problem solving. Figures out when executive action is required and supplies a recommendation where appropriate.

Travel and Expense Management: Responsible for making in-depth global travel arrangements for VP. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while handling expenses. Works diligently to go above and beyond, working with the airlines directly to accommodate Global Services benefits for upgrades whenever they are available.

Special Projects: Provides analytical support to assist executives on special projects. Research issues, analyzes problems, compiles data, and prepares reports.

Large Corporate Events: Prepare and brief itinerary as well as accompany VP for large Corporate Events such as GSX, where EA's are used for executive support.

Confidentiality: Candidate will deal professionally with sensitive and confidential matters and materials.

You have experience providing support at the VP level. You take initiative, can handle a full desk with ease and thrive in a lively environment. You have high-energy with a passion for thinking bigger and broader than the role itself. This position requires strong interpersonal skills, independent judgment, utmost integrity and ability to balance both strategic and tactical actions. You have outstanding attention to detail and the ability to handle confidential information. You enjoy a collaborative environment, are committed to improvement, solve problems and make decisions.

4 years' experience in administrative environment. A minimum of 2 years of experience supporting a principal who was at the director level or above.

Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.

Experience in calendar management, planning meetings and coordinating travel.

Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.

Preferred Qualifications

Past work experience in the high-tech industry is desired

Associates degree