What are the responsibilities and job description for the Administrative Assistant position at Aviotek Instruments and Accessories Inc?
About Aviotek:
Aviotek is a family-owned aviation leader with 25 years of expertise. Since 1999, we’ve specialized in aircraft maintenance, repair, and modifications for both commercial and military fleets. Our skilled team and global network ensure top-notch quality, value, and reliability. At Aviotek, we prioritize your satisfaction, striving to enhance the performance and value of your aircraft. Discover how our personal touch and innovative solutions make us your trusted partner in aviation.
About the Job:
The Administrative Assistant will provide support to our team and contribute to the smooth operation of daily administrative functions. This role is responsible for managing office tasks, scheduling meetings, preparing documents, and assisting with a variety of office functions to ensure efficiency and productivity within the department.
Key Responsibilities & Accountabilities:
General Administrative Support: Provide administrative support to managers and team members, including scheduling meetings, handling phone calls, and maintaining office supplies.
Document Preparation: Assist with the preparation and formatting of documents, reports, presentations, and correspondence for internal and external communication.
Calendar Management: Schedule and coordinate meetings, appointments, and events for team members, ensuring optimal time management and efficiency.
Data Management: Maintain and update databases, spreadsheets, and filing systems to ensure accurate and organized record-keeping.
Customer Interaction: Respond to emails, phone calls, and inquiries from customers or clients, providing excellent customer service and assistance when needed.
Travel Coordination: Assist in booking travel arrangements for team members, including transportation, accommodations, and itineraries.
Office Organization: Support the organization of office functions, including filing, organizing supplies, and maintaining office equipment.
Collaboration with Other Departments: Work closely with various teams and departments to ensure smooth communication and completion of company objectives.
Assist with Special Projects: Provide support for special projects or initiatives, including conducting research, compiling data, or preparing project-related documents.
Qualifications:
High school diploma or equivalent required; Associate’s or Bachelor’s degree in a related field is a plus.
Minimum of 2 years of experience in an administrative or office support role.
Excellent verbal and written communication skills.
Strong organizational and time management abilities with attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Ability to manage multiple tasks simultaneously and work independently.
Positive attitude with a strong customer service focus.
Ability to maintain confidentiality and handle sensitive information appropriately.
Strong interpersonal skills and the ability to work well with various stakeholders across departments.
Bilingual English/Spanish required
Why Join Us?
At Aviotek, you’ll have a rare opportunity to make a lasting impact by helping to establish a newly independent organization in the aviation industry.
Additional Information:
Successful applicants must be authorized to work in the USA without sponsorship.
Individuals hired for positions that require on-site customer interactions and/or in-person travel may be required to be fully vaccinated against COVID-19 or other country-specific vaccinations, unless otherwise prohibited by law.
Aviotek values our employees and offers a competitive salary and comprehensive benefits package. Aviotek is an EOE/AA employer.
At Aviotek, we value, respect, and embrace all our differences. We are committed to diversity, inclusion, and equal employment opportunities. Everyone can be their true self and succeed based on their job-relevant merits and abilities.
