Brokerage Assistant

Our Story

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

Overview

The Brokerage Assistant will support a team of brokers administratively.  Desired candidate should be a flexible team player able to work within a group and individually; a self-starter, who takes initiative, with natural tendency to want to work through challenges and utilize new tools with great attention to detail. Candidate must be able to thrive in a fast-paced environment and work with a variety of personalities. 

Responsibilities

• Prepare listing agreements, leases, purchase contracts and other miscellaneous agreements
• Process various line items on checklists, which may include updating listing sites and social media posts
• Enter completed lease & sales transactions within brokerage financial system
• Answer telephones and direct calls to appropriate team members
• Perform basic office functions (ex. fax, scan, email, mail, etc.)
• Assist with other administrative needs and special projects as needed by brokers
• Collaborate with Marketing to prepare customized marketing campaigns and events
• Manage team listings in a variety of publications and on-line databases
• Assist Marketing with listings in Avison Young's website listing feed platform 
• Under supervision of Marketing, create marketing emails and maintain email schedule for property listings
• Work directly with Marketing and assist with the creation of marketing materials and content while maintaining the Avison Young brand throughout all projects. Marketing materials and content will include the following: brochures, presentations, proposals, e-blasts, invitations, press releases, social media postings, etc.
• Such other duties as the Managing Director of the office from time to time may reasonably request you to perform.

Qualifications

• High School Graduate
• College Degree, preferred but not required
• If no College Degree, must have administrative experience
• Advanced Computer Aptitude
  • Microsoft Office – Excel, Word, Outlook, PowerPoint
  • CRM System (helpful – not required)
• Additional Skills Required:
  • Strong communication and interpersonal skills
  • Ability to meet deadlines, prioritize tasks and work well under pressure
  • Exceptional problem solving and attention to detail
  • Excellent grammar and writing skills
  • Math computations
• Capacity to read and comprehend legal documents

Workplace Type

Our Equal Opportunity Commitment

Our Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

Benefits offered to full time W2 employees:

• Traditional and Roth 401k with generous employer match and immediate vesting
• 12 weeks of Paid Parental Leave after one year of tenure
• Medical, Dental, Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short & Long-Term Disability
• Voluntary Critical Illness and Accident Coverage
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
• Wellness program
• Employee Assistance Program (EAP)

Work-Life Balance:

• Competitive paid vacation days
• 2 personal/wellness days
• Paid holidays plus 2 floating holidays
• Annual volunteer day for Day of Giving