Senior Lease Administrator

Our Story

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

Overview

We are seeking an experienced and detail-oriented Senior Lease Administrator to join our Global Lease Administration team. The ideal candidate will bring 5-7 years of lease administration experience and possess strong analytical skills, with proficiency in Excel, Power BI or similar analytic tool. This role will oversee lease administration processes, manage corporate accounts, and coordinate client and vendor relationships. The Senior Lease Administrator plays a critical role in ensuring data accuracy, driving process improvements, and supporting financial and reporting functions across diverse portfolios.

Responsibilities

• Oversee lease administration services for small to midsized accounts, including overseeing lease abstraction teams and collaborating with global account teams as necessary.
• Abstract and review lease documents to accurately capture rent obligations, critical dates, and financial terms.
• Audit, process, and reconcile lease-related invoices to ensure compliance with contractual and policy requirements.
• Perform desktop reconciliations and advanced audits for lease administration clients.
• Manage and maintain lease administration SOPs, job aids, and process documentation to drive efficiency and standardization.
• Deliver comprehensive lease reports, including critical dates, variance analyses, and performance metrics (KPIs).
• Conduct regular quality control audits to maintain the accuracy and integrity of lease data.
• Serve as the primary contact for lease-related inquiries, ensuring accurate documentation and timely resolution.
• Provide training and mentorship to lease analysts, supporting their development and ensuring consistent output.
• Assist the Director of Global Lease Administration with client onboarding, process enhancements, and special projects to improve operational efficiency.

Qualifications

• Bachelor's degree in Business, Finance, Legal, or a related field, or equivalent professional experience.
• Minimum of 5 years of experience in lease administration or contract/portfolio management.
• Proficiency in Excel and familiarity with lease management platforms.
• Strong organizational skills, capable of managing high volumes of data while prioritizing tasks effectively.
• Self-motivated with a strong work ethic and ability to exercise sound independent judgment.
• Acute attention to detail with a passion for quality and accuracy.
• Ability to work collaboratively across internal teams and with external stakeholders to resolve issues and drive results.

Preferred Qualifications

• 7 years of experience in lease administration or commercial real estate, managing corporate client accounts.
• Proven experience supporting global real estate portfolios, including office, industrial, and data centers.
• Hands-on experience with commercial real estate platforms such as Tango, CoStar, TRIRIGA, Prolease, or Harbor Flex, and accounting tools like MRI or Yardi.
• Excellent communication, organizational, and time management skills.
• Experience delivering reporting insights through Power BI or similar analytics tools.

Our Equal Opportunity Commitment

Our Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

Benefits offered to full time W2 employees:

• Traditional and Roth 401k with generous employer match and immediate vesting
• 12 weeks of Paid Parental Leave after one year of tenure
• Medical, Dental, Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short & Long-Term Disability
• Voluntary Critical Illness and Accident Coverage
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
• Wellness program
• Employee Assistance Program (EAP)

Work-Life Balance:

• Competitive paid vacation days
• 2 personal/wellness days
• Paid holidays plus 2 floating holidays
• Annual volunteer day for Day of Giving