Student Coordinator

WHO WE ARE:

Aviva Health is a dynamic and mission-driven federally qualified health center (FQHC). Committed to providing comprehensive and compassionate healthcare services, Aviva Health offers a holistic approach to care, addressing patients' medical, behavioral health, dental, and social service needs. As a vital healthcare resource in the community, Aviva Health fosters a collaborative and supportive work environment where dedicated healthcare professionals have the opportunity to make a meaningful impact on the lives of individuals and families. Join us at Aviva Health and be part of a team that is dedicated to making a difference in the lives of our patients and the community we serve.

BENFITS INCLUDED:

• Monday - Friday Scheduling
• Paid Holidays
• PTO
• Comprehensive Medical, Dental, and Vision Coverage
• 403(b) Retirement with Employer Match

POSITION PURPOSE:

The Student Coordinator will coordinate student rotations with from student programs to ensure smooth operations and optimal outcomes. This role involves collaborating with internal departments, university partners, and local healthcare institutions to support the needs of stakeholders, including students, residents, faculty, providers, and the community served by the organization.

ESSENTIAL FUNCTIONS:

Student Coordination Duties  

• Establish and maintain a tracking system to manage the defined department and specific preceptor capacity for student rotations.
• Maintain effective professional relationships and consistent communication with coordinator contacts from academic partners.
• Coordinate with legal partners to update and maintain active affiliation agreements with academic partners. Identify gaps where affiliation agreements may be beneficial, especially in hard to staff locations
• Coordinate, schedule, and thoroughly communicate student rotations, internships, and job shadows with internal and external points of contact. This includes setting up technology, training, and other internal requirements that may be required.
  • Provide appropriate and timely updates to department(s)/preceptor(s) working with visiting students, including reminder(s) prior to the rotation start date.
• Verify and coordinate all pre-screening compliance requirements, in accordance with organizational policies and affiliation agreements.
• Responsible for ensuring the students have their reporting instructions and materials (Aviva Health device, schedule, photo ID badge, door card key, etc.) when they arrive on the first day of their rotation. Ensure students can access their Aviva Health device and have necessary login information (such as EMR).
• Track hours of all student placements, present reporting updates to internal contacts, and provide reports regarding student hours; including details of student placement requests, confirmations, denials (reason for denial). Provide roll-up report that includes identified key metrics by service line and SVP (Site Visit Protocol).
• Conduct off-boarding interviews and evaluations of the student experience. Make recommendations for continuous improvements based on themes within the student feedback or industry trends.
• Collaborate with local health institutions to process or coordinate clearance paperwork.
• Collaborate with internal and external contacts to arrange orientation for the first day of rotations.
• Serve as key contact for student administrative needs, questions, concerns, and schedule changes.
• Work with university partners to coordinate site visits and faculty development events as needed.
• Work with local healthcare institutions to understand institutional and Medical Education policies and procedures; verify that all student evaluations have been completed.
• Provide student information to recruiting department for follow up of interest in exploring career opportunities; provide recruiting with feedback from supervisor on student’s overall performance and recommendation to hire.

Community Engagement & Enrichment

• Help design mentorship programs to match students with local community providers.
• Plan and coordinate social events for students.
• Outreach to community partners to develop volunteer and community integration activities for students. Serve as primary contact for community events relevant to students and residents.
• Publish calendar of events for networking, community building, and service.
• Attend and prepare minutes for committee/working group meetings related to community engagement.
• Attend various events and job fairs, representing Aviva Health.

• Other relevant duties as assigned.

QUALIFICATIONS:

• Associate degree or equivalent experience.
• Three years’ administrative assistance experience.
• Proficient in MS Office, Word, Excel and Outlook.
• Student Program and Healthcare environment work experience preferred.
• Event planning and community engagement preferred.
• TAGME/GME certification or training preferred.

Aviva Health is an Equal Opportunity Employer
We are committed to fostering a diverse and inclusive workplace where all qualified applicants receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status.

Aviva Health is a Drug-Free Workplace

To ensure a safe and secure environment for our employees and patients, Aviva Health maintains a drug-free workplace. All employment offers are contingent upon passing a drug screening and a criminal background check. Compliance with these policies is required throughout employment.

Salary : $21 - $27