Human Resources Generalist

Title: Human Resources Generalist-Part-Time                                                       

FLSA Status: Non-Exempt

Supervisor: Senior HR Business Partner                                                                  

Location: US-Fairfax (hybrid) *while regular attendance in the office is not required, candidates must be able to access the office as needed to fulfill specific job duties

Department: Human Resources                                                                               

Level: Staff

The starting base pay range for this position is $40-$42/hour.  Individual compensation will be commensurate with candidate's experience.  This position is eligible for pro-rated time off and participation in the 401(k) plan, as well as the staff level annual incentive bonus program. 

Summary of Position:

AVIXA is looking for an HR Generalist on a part-time/hourly basis (20 hours per week). This position will primarily be responsible for supporting ongoing recruiting and onboarding functions, employee lifecycle processes, benefits administration, and supporting employee engagement programs.

Major Duties & Responsibilities:

Recruitment

• Creates or updates job descriptions in conjunction with hiring managers
• Sets up requisitions and job postings in ADP Workforce Now and all designated external sites (LinkedIn, Jobsite, etc.)
• Reviews resumes and conducts and documents phone screenings
• Coordinates with hiring managers for applicant feedback, scheduling of interviews (including panels), and candidate communications
• Checks references and prepares required hire approval forms and employment offers

Orientation and Onboarding

• Prepares electronic welcome packet and applicable forms and paperwork for new hires
• Coordinates all new hire checklist/set-up actions with internal departments
• Schedules orientation with designated department representatives
• Facilitates HR portion of new hire orientation, including benefits overview and enrollment 
• Works with hiring managers for any special access or needs for the new hire
• Assigns buddy for new hire and prepares them for the expectations of the buddy commitment
• Follows up regularly with new hire for required actions and supports new hires’ questions
• Creates and manages new hire’s personnel file
• Ensures compliance with I-9 and E-verify processing
• Sets up access for all HR-related systems such as Trakstar and Bonusly

Ongoing Employee Management

• Manages and maintains employee files, updating/saving relevant documents as necessary in Teams
• Periodically destroys paper files and I-9s of terminated employees based on retention policies
• Coordinates personnel actions/changes/payroll-related items with necessary approval forms, and communicates to Payroll (regular submission sheets and ad-hoc) and other internal departments as necessary
• Monitors and processes monthly service award bonuses
• Manages separations/off-boarding processes with benefits providers and internal departments

Benefits Administration

• Saves all benefits invoices and reports to Teams on a monthly basis
• Uploads FSA/HSA contribution files on a semi-monthly basis
• Prepares and processes monthly life insurance reporting (regular and New York)
• Adds new employees to Fidelity’s portal and sets termination actions
• Assists employees with routine benefits questions and triaging benefits-related issues
• Supports Open Enrollment process, reporting, and actions (annual function)
• Compiles 401k audit documentation upon request (annual audit)
• Assists with Non-Discrimination Testing and reporting for FSA/HSA and 401(k) (annual testing)

Employee Engagement Programs

• Supports the Connection Committee’s programming, to include drafting communications, setting up sign-up sheets, scheduling employee sessions, attending virtual and in-person events, and soliciting volunteers

General

• Monitors shared HR and Careers email inboxes
• Sends out monthly Slido links and tracks notes for Town Hall meetings
• Prepares updated employee listings for IT, ASAE, etc.
• Assists with updates to the HR intranet and organizational charts
• Generates HR reports as needed
• Assists as requested with department projects

Desired Skills and Qualifications:

• Minimum of 3 years of experience in HR, specifically to include recruitment and benefits.
• Associates degree preferred (HR-related is a plus), or two years’ experience and/or training/certification may be substituted for formal education
• SHRM-CP, PHR, or other similar certification is a plus
• Experience with HRIS platforms (proficiency with ADP Workforce Now is desirable)
• Full proficiency with Microsoft Office Suite including Excel, Word, Outlook  
• Proficiency with graphics programs such as Canva preferred
• Proficiency in Spanish is a plus
• Discretion and ability to maintain confidentiality required
• Ability to work autonomously
• Well organized and detail-oriented
• Strong written and verbal communication skills
• Demonstrated ability to prioritize and execute duties, following up and following through to completion 
• Efficient time management skills to manage simultaneous tasks

Why You’ll Love Working Here:

• AVIXA is a global organization that celebrates diversity of thought, background, demographics, and experience. Learn more about us!
• The AV industry is truly inspiring, changing how people experience the world.
• We’re headquartered in Fairfax, VA but also have a widely distributed team. We recognize that talented people live all over the world.
• Our team likes to have fun and enjoy a good meal, even when we’re not together. We also expect everyone to have a strong opinion on whether a hot dog is a sandwich!
• Our values: Trust, Heart, Courage. No buzzwords here. We take these seriously and live them every day.
• Our people: you will be surrounded by some of the most talented, supportive, smart, and thoughtful leaders and teams.
• It’s not all about work: generous PTO and holiday time off, flexible working hours, option for a Compressed Work Week for most positions (i.e., 9/75 work week, or every other Friday off)
• The perks: AVIXA offers comprehensive medical, dental, and vision benefits, 401k plan with company matching, pet insurance, learning and career development opportunities, education assistance, and more!

This description describes the general duties and responsibilities of the position.  It is not a complete list of duties and the employee may be required to take on additional duties and responsibilities as required by the needs of the association.

EEO Policy Statement: “It is the policy of AVIXA to provide equal employment opportunities to all qualified persons, and to recruit, hire, train, promote, and compensate persons in all jobs without regard to age, race, color, religion, sex, national origin, disability, sexual orientation, or any other category protected by law.”