SCHOOL BUSINESS AND FINANCE MANAGER

QUALIFICATIONS :

• Master's Degree Preferred
• State SBO License Required
• Some previous relevant experience with MSBA preferred
• National SFO (School Financial Officer) certification preferred RESPONSIBILITIES : 1.FINANCIAL PLANNING & BUDGETING
• Coordinate development and implementation of the annual budget development calendar.
• Assist building principal in developing building-based budgets and provide regular counsel on fiscal and operational areas.
• Explore feasibility of using long-term funding for special projects, monitor bonded indebtedness and counsel the Superintendent and School Committee on referenda possibilities.
• Prepare and submit the annual school budget and the audited annual financial report in compliance with the state requirements.
• Prepare multi-year projections of revenues and expenditures.
• Review Business Office performance with respect to overall financial condition.
• Oversee implementation of all grants from a financial perspective.
• Regularly confer with building principals and administrators regarding problems / solutions related to district operations.
• Review all contracts between the district and outside contractors. 2.ACCOUNTING & FINANCE SYSTEMS
• Prepare monthly financial reports for all program administrators and the School committee, and highlight any permanent variances in revenues or expenditures.
• Investigate pertinent areas of operation through appropriate use of the internal audit process.
• Monitor the Chapter 70 Formula and other funding source amounts for integration into the annual budget.
• Arrange and coordinate the preparation of the annual financial audit and any internal audit assignments requested by the Superintendent or the School Committee.
• Maintain liaison with the school's legal counsel, and other local government officials.
• Work closely and cooperatively with State and / or independent auditors.
• Participate in local, regional, state and national professional / educational organizations to stay abreast of school finance and related issues. 3.PURCHASING & SUPPLY MANAGMENT
• Ensure that the purchasing process operates in an economical manner and in accordance with budget limitations, School Committee policy and the state laws.
• Supervise the accurate and timely payments of all legitimate accounts payable items.
• Supervise the required warrant payment reports for School Committee approval.
• Monitor the bid and request for proposal process, act as final negotiator for all supplier contracts, complete all purchase order and all contract requirements.
• Work with other administrators and architects in planning construction and contracting. 4.PAYROLL & PERSONNEL MANAGEMENT
• Ensure that payroll checks are issued to all district employees on a timely basis.
• Make timely payments of employee withholdings to appropriate government and retirement systems.
• Monitor compliance with 403(b) rules.
• Submit required state and federal payments and reports.
• Periodically gather market data on prevailing salaries and wages of school district employees.
• Provide necessary research for successful rate and salary administration.
• Plan and coordinate the development of statistical, financial and management information related to employee relations.
• Supervise the administration of the district's retirement system.
• Responsible for personnel and human resource operations, insurance and medical benefits. 5.INSURANCE
• Represent the district's interests in worker's compensation insurance program.
• Represent the district's interests in property, casualty, and liability insurance programs.
• Represent the district's interests in health / dental / life insurance programs.
• Represent the district's interests in student accident insurance program.
• Represent the district's interests in life insurance program. 6.FACILITY OPERATIONS
• Supervise Buildings and Grounds staff in coordination with building principals
• Coordinate a system of preventative maintenance and duty schedules.
• Develop plans of compliance with safety regulations for school facilities.
• Make recommendations to the Superintendent and School Committee for needed repair and maintenance which should be included in the budget.
• Ensure appropriate maintenance, grounds keeping, security and custodial requirements for each school building and installation.
• Participate as part of the team in making decisions related to construction planning.
• Administer a program of plant operation and maintenance, security and property protection and community use of school facilities.
• Facilitate training for employees that will enable them to be aware of dangerous environmental factors
• Implement a process for assessing potential safety hazards in school buildings and grounds
• Ensure districts compliance with pertinent state and financial regulatory programs i.e.(AHERA, ADA) 7.FOOD SERVICE
• Supervise the Food Service Director for in-house contract service provider food service Programs.
• Direct the general operations and financial procedure of the food service program.
• Supervise the free and reduced price federal lunch program component.
• Work with the Food Service Director to monitor the Meals per Labor Hour estimates on a quarterly basis.
• Supervise the health and safety standards compliance of the food program.
• Approve pay requests for services provided and contract modifications. 8.TRANSPORTATION SERVICES
• Supervise the Transportation Manager.
• Administer the district transportation program and prepare and administer its budget.
• Develop recommendations for future transportation needs based on forecasts of resident students. 9.OFFICE MANAGEMENT
• Recruit and interview qualified personnel for staff openings within finance / business office.
• Oversee the day-to-day operations of the district finances and business operations.
• Establish programs of orientation and staff development for assigned staff.
• Make salary recommendations for budget purposes for assigned staff. 10.PERSONNEL MANAGEMENT & COLLECTIVE BARGAINING
• Supervise the staff accounting, payroll and all related data in the area of personnel administration; i.e., keep needed information concerning number of personnel, dollars involved and all other related data concerning professional and support staff.
• Verify employee services and prepare special reports required for income tax, social security and other special withholdings.
• Prepare pertinent fiscal data for negotiations, including data relevant to benefit programs.
• Oversee the selection and revision of employee health insurance programs