School Business and Finance Manager

QUALIFICATIONS: •Master's Degree Preferred •State SBO License Required •Some previous relevant experience with MSBA preferred •National SFO (School Financial Officer) certification preferred RESPONSIBILITIES: 1.FINANCIAL PLANNING & BUDGETING •Coordinate development and implementation of the annual budget development calendar. •Assist building principal in developing building-based budgets and provide regular counsel on fiscal and operational areas. •Explore feasibility of using long-term funding for special projects, monitor bonded indebtedness and counsel the Superintendent and School Committee on referenda possibilities. •Prepare and submit the annual school budget and the audited annual financial report in compliance with the state requirements. •Prepare multi-year projections of revenues and expenditures. •Review Business Office performance with respect to overall financial condition. •Oversee implementation of all grants from a financial perspective. •Regularly confer with building principals and administrators regarding problems/solutions related to district operations. •Review all contracts between the district and outside contractors. 2.ACCOUNTING & FINANCE SYSTEMS •Prepare monthly financial reports for all program administrators and the School committee, and highlight any permanent variances in revenues or expenditures. •Investigate pertinent areas of operation through appropriate use of the internal audit process. •Monitor the Chapter 70 Formula and other funding source amounts for integration into the annual budget. •Arrange and coordinate the preparation of the annual financial audit and any internal audit assignments requested by the Superintendent or the School Committee. •Maintain liaison with the school's legal counsel, and other local government officials. •Work closely and cooperatively with State and/or independent auditors. •Participate in local, regional, state and national professional/educational organizations to stay abreast of school finance and related issues. 3.PURCHASING & SUPPLY MANAGMENT •Ensure that the purchasing process operates in an economical manner and in accordance with budget limitations, School Committee policy and the state laws. •Supervise the accurate and timely payments of all legitimate accounts payable items. •Supervise the required warrant payment reports for School Committee approval. •Monitor the bid and request for proposal process, act as final negotiator for all supplier contracts, complete all purchase order and all contract requirements. •Work with other administrators and architects in planning construction and contracting. 4.PAYROLL & PERSONNEL MANAGEMENT •Ensure that payroll checks are issued to all district employees on a timely basis. •Make timely payments of employee withholdings to appropriate government and retirement systems. •Monitor compliance with 403(b) rules. •Submit required state and federal payments and reports. •Periodically gather market data on prevailing salaries and wages of school district employees. •Provide necessary research for successful rate and salary administration. •Plan and coordinate the development of statistical, financial and management information related to employee relations. •Supervise the administration of the district's retirement system. •Responsible for personnel and human resource operations, insurance and medical benefits. 5.INSURANCE •Represent the district's interests in worker's compensation insurance program. •Represent the district's interests in property, casualty, and liability insurance programs. •Represent the district's interests in health/dental/life insurance programs. •Represent the district's interests in student accident insurance program. •Represent the district's interests in life insurance program. 6.FACILITY OPERATIONS •Supervise Buildings and Grounds staff in coordination with building principals •Coordinate a system of preventative maintenance and duty schedules. •Develop plans of compliance with safety regulations for school facilities. •Make recommendations to the Superintendent and School Committee for needed repair and maintenance which should be included in the budget. •Ensure appropriate maintenance, grounds keeping, security and custodial requirements for each school building and installation. •Participate as part of the team in making decisions related to construction planning. •Administer a program of plant operation and maintenance, security and property protection and community use of school facilities. •Facilitate training for employees that will enable them to be aware of dangerous environmental factors •Implement a process for assessing potential safety hazards in school buildings and grounds •Ensure districts compliance with pertinent state and financial regulatory programs i.e.(AHERA, ADA) 7.FOOD SERVICE •Supervise the Food Service Director for in-house contract service provider food service Programs. •Direct the general operations and financial procedure of the food service program. •Supervise the free and reduced price federal lunch program component. •Work with the Food Service Director to monitor the Meals per Labor Hour estimates on a quarterly basis. •Supervise the health and safety standards compliance of the food program. •Approve pay requests for services provided and contract modifications. 8.TRANSPORTATION SERVICES •Supervise the Transportation Manager. •Administer the district transportation program and prepare and administer its budget. •Develop recommendations for future transportation needs based on forecasts of resident students. 9.OFFICE MANAGEMENT •Recruit and interview qualified personnel for staff openings within finance/business office. •Oversee the day-to-day operations of the district finances and business operations. •Establish programs of orientation and staff development for assigned staff. •Make salary recommendations for budget purposes for assigned staff. 10.PERSONNEL MANAGEMENT & COLLECTIVE BARGAINING •Supervise the staff accounting, payroll and all related data in the area of personnel administration; i.e., keep needed information concerning number of personnel, dollars involved and all other related data concerning professional and support staff. •Verify employee services and prepare special reports required for income tax, social security and other special withholdings. •Prepare pertinent fiscal data for negotiations, including data relevant to benefit programs. •Oversee the selection and revision of employee health insurance programs