Facilities Associate, Logistics

Art and Wellness Enterprises (AWE) is a professional services organization supporting non-profits founded by Alice Walton, including the Alice L. Walton Foundation, Alice L. Walton School of Medicine, Art Bridges Foundation, Crystal Bridges Museum of American Art, the Momentary, and Heartland Whole Health Institute.

Job Description:

Position Title: Facilities Associate
Position Type: Full-Time
FLSA Classification: Non-Exempt
Department: AWE Facilities

Reports to: Manager of Logistics
 

Art and Wellness Enterprises (AWE) supports operating non-profits founded by Alice Walton, including the Alice L. Walton Foundation, Alice L. Walton School of Medicine, Art Bridges, Crystal Bridges Museum of American Art, the Momentary, and Heartland Whole Health Institute.

About the Position:

The Facilities Associate assists in venue preparation for guest use by performing various duties. These include providing access to venues by assisting and escorting suppliers during load-ins and load-outs, installing event and facility setups and teardowns according to diagrams and/or written instructions, arranging furniture and equipment, emptying garbage, and maintaining cleanliness. The associate also performs any other essential duties related to events as needed.

This role requires flexibility to accommodate the changing needs of events. Work hours may extend beyond the scheduled shift, including late evenings or early mornings, to ensure the completion of setups, load-ins, or load-outs.

The position offers entry-level, hands-on experience within event management and involves working closely with and taking direction from the Manager of Logistics as well as representatives from various departments hosting or coordinating events. Scheduling flexibility is essential, as hours will vary based on event requirements.

What You Will Do:

Essential Duties

• Assist/Escort vendors to and from designated event locations.
• Assist with the setup and teardown of furniture and equipment for special events and public programs.
• Ensure compliance with established standards, policies, and procedures for event setups, while safeguarding the integrity of the building.
• Assist with inventory management of event supplies and equipment.
• Respond to work requests through the centralized maintenance management system.
• Track assigned responsibilities using work orders in the centralized maintenance management system.
• Perform other duties as required.

Qualifications Required for Your Success:

• Comprehensive understanding of measurement and mathematical applications.
• Highest ethics in all business aspects.
• Enthusiastic about being a member of a facilities team at a major community center.
• Excellent interpersonal and customer service skills rooted in courtesy, respect, and approachability.
• Strong organizational skills.
• Problem-solving and analytical skills.
• Proficiency with Microsoft Word, Excel, and fundamental computer skills.
• Effective use of a variety of hand and power tools.
• Capable of learning and utilizing our centralized maintenance management system
• Ability to work independently with initiative.
• Ability to contribute effectively to a project team dynamic.
• Ability to cross-train within the facilities department.
• Commitment to maintaining the highest levels of confidentiality.
• Physical and mental fitness to respond to emergency situations.

Personal Attributes That Support Your Success:

• A team player who demonstrates servant-leadership when collaborating with others.
• Results-oriented, exercising sound judgment in your work.
• A lifelong learner who is inquisitive and solves problems with bold thinking and innovation.
• A visionary who plans with imagination and wisdom.
• Committed to building and modeling equitable systems, prioritizing diversity, access, and inclusion.
• Cultivates strong relationships through trust and integrity with colleagues and leaders.
• Thrives in a fast-paced, innovative environment where change is constant.
• A goal-setting individual focused on operational excellence and measurable results.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those required by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Physical Demands: The role requires verbal and written communication with others, sitting, standing, walking, bending, climbing, reaching, strenuous lifting/moving of objects up to 75 pounds, and the use of hands to finger, handle, or feel objects, tools, or controls. Good visual acuity is required to perform these tasks effectively.

Work Environment: Work will be performed in an office environment, museum spaces, construction sites, classrooms, libraries, trails, natural environments, and communities served. The work environment may include exposure to potentially hazardous chemical solutions. While performing this job, the employee may be exposed to varying weather conditions. The incumbent must meet a flexible work schedule, which may include evenings and weekends, and be available on-call for emergencies.