Procurement Analyst

Art and Wellness Enterprises (AWE) is a professional services organization supporting non-profits founded by Alice Walton, including the Alice L. Walton Foundation, Alice L. Walton School of Medicine, Art Bridges Foundation, Crystal Bridges Museum of American Art, the Momentary, and Heartland Whole Health Institute.

Job Description:

Position: Procurement Analyst

Reporting to: Procurement Director

Location: Bentonville, Arkansas (on-site)

FLSA: Hourly / Non-exempt

Art and Wellness Enterprises (AWE) is seeking a skilled, highly motivated, and entrepreneurial individual to join the team as Procurement Analyst. AWE supports operating non-profits founded by Alice Walton including the Alice L. Walton Foundation, Alice L. Walton School of Medicine, Art Bridges, Crystal Bridges Museum of American Art, the Momentary, and Heartland Whole Health Institute.

About the Position:

The Procurement Analyst will provide customer service to the Art and Wellness Ecosystem in support of their purchasing needs. Daily, the Procurement Analyst will provide transactional and administrative support for Procurement via contracts, analysis, purchase orders and system maintenance. The Procurement Analyst will also develop and conduct RFPs and bids under the guidance of the Procurement Director. The best candidates will have a customer service mindset and a natural curiosity that drives discovery and value creation.

What you will do:

Essential Job Functions

• Support the Procurement Director with day-to-day departmental operations, research, procurement strategy development and corporate travel management.
• Assist the Procurement Director with establishing supply sources that drive savings and efficiencies.
• Respond to inquiries about day-to-day activities of the department to ensure efficient, timely and streamlined processes.
• Administer the corporate travel management platform(s).
• Provide administrative support for all purchase and system transactions.
• Source goods and services needed within the ecosystem.
• Gather quotes, proposals, and purchasing agreements, terms, and conditions.
• Prepare and manage RFPs for suppliers and vendor submission.
• Assist with evaluating supplier selections and negotiating vendor contracts by assigned amount.
• Create and execute approved procurement and purchase order transactions.
• Maintain accurate procurement records and data for active, inactive, and potential vendor relationships.
• Track purchased goods inventory, contracts, purchases orders in the appropriate accounting and procurement systems including Workday, Melon and Agiloft.
• Provide clients and vendors with how-to guidance regarding finance and procurement systems including self-registration and other related processes.
• Analyze vendor data and market trends to find potential cost savings, process optimization opportunities, and potential risks.
• Collaborate with finance teams and stakeholders to measure procurement activities and impacts.
• Support with procurement planning, program analysis/evaluations and reporting for senior leadership.
• Research goods, materials, service suppliers and make recommendations for new vendors or industry leading trends.
• Verify suppliers comply with local, state, and federal data environmental, labor, trade laws and/or other regulatory agencies.
• Assist with project-related or miscellaneous tasks in the Procurement department.
• Other duties as assigned.

Minimum Qualifications

• Bachelor’s degree in finance, supply chain, business administration, or a related field OR equivalent combination of education, training, and relevant experience.
• Minimum 3-5 years of relevant AP/AR, RFP & Bid development, supplier negotiation, and or business analysis experience
• Purchasing experience
• Required Skills: Specification review and development, RFP and Bid development and administration, supplier negotiation, business analysis, Excel and data visualization tools, excellent communication.
• Oversees a strong commitment to customer service and organizational mission
• Highest ethics as they relate to all aspects of business
• Self-motivated, strategic thinker who anticipates future issues and opportunities, recommending solutions to complicated and varied problems
• Demonstrated proficiency in accuracy, attention to detail, and follow-through on assigned tasks
• Experience in a professional communications role with stakeholders
• Excellent verbal and written communications skills
• Proficient in Microsoft Office Suite, data visualization tools, and virtual meeting platforms
• Experience working with accounting software
• Experience with Workday preferred

Personal attributes that support your success

• You enjoy working with subject matter experts and business representatives to understand procurement needs.
• You enjoy supporting others to fulfill their procurement needs both large and small.
• You are a team player and express servant-leadership when collaborating with others.
• You are results oriented and exercise sound judgment in your work.
• A lifelong learner, who is inquisitive and solves problems with bold thinking and innovation.
• A visionary who plans for the future with imagination and wisdom.
• Comfortable in a fast-paced, innovative environment where change is constant.
• Empowers colleagues through servant-leadership, while keeping bias for action in mind.

Physical demands and work environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: Position requires utilizing a computer and telephone for prolonged periods of time, good eye/hand coordination, verbal, and written conversation with others, and lifting/carrying up to 10 lbs. Vision abilities required by the job include close vision.

• Work environment: Work will be performed in an office environment full-time (Monday-Friday, 8AM-5PM.) The noise level in the work environment is usually low to moderate. Flexibility in working hours, including weekends and evenings, may be necessary to support operational needs.