Accounts Payable/ Accounts Receivable - URGENTLY HIRING!!

An Accounts Payable (AP) Representative or Accounts Payable Clerk typically handles the day-to-day financial transactions for a company, specifically focusing on the payment of bills, invoices, and other obligations. Here's a general outline of the job description for an AP role:

Job Responsibilities:
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Invoice Processing:

• Review, verify, and process incoming invoices from vendors and suppliers.
• Ensure all invoices are correctly coded to the appropriate accounts and departments.
• Match invoices with purchase orders and receipts to verify accuracy.

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Payment Preparation:

• Prepare payments to vendors, including check runs, electronic transfers, and wire transfers.
• Schedule and ensure timely payments to avoid late fees or penalties.
• Assist with preparing and maintaining a payment schedule.

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Vendor Communication:

• Communicate with vendors regarding payment status, discrepancies, or issues.
• Resolve any discrepancies or disputes regarding invoices, including overcharges or missed deliveries.

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Record Keeping & Reconciliation:

• Maintain accurate records of all accounts payable transactions.
• Reconcile accounts payable with the general ledger.
• Assist with month-end and year-end closing processes.

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Expense Reporting:

• Ensure that employee expense reports are reviewed, approved, and processed for reimbursement.

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Audit & Compliance:

• Assist with internal and external audits related to accounts payable transactions.
• Ensure compliance with company policies and accounting procedures.

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Data Entry:

• Accurately input vendor data, invoice amounts, and payment information into the accounting software.

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Administrative Support:

• Provide general administrative support to the accounting or finance department as needed.

Skills & Qualifications:

• Education: High school diploma or equivalent (associate's degree in accounting or finance is a plus).
• Experience: Prior experience in accounts payable or a similar role.
• Skills:
• Strong attention to detail and organizational skills.
• Knowledge of basic accounting principles and accounts payable processes.
• Proficient in accounting software and Microsoft Office (especially Excel).
• Ability to work independently and as part of a team.
• Strong communication skills for dealing with vendors and internal departments.

Preferred Qualifications:

• Experience with ERP systems (e.g., SAP, Oracle, QuickBooks).
• Knowledge of tax regulations related to vendor payments.