Property Management Administrative Coordinator

Job Title: Property Management Administrative Coordinator

Reports to: VP Operations

Department: Operations / Corporate Office

Status: Non-Exempt

Summary:

The Property Management Administrative Coordinator plays a vital role in supporting the operational and administrative functions of the affordable housing property management company. The individual in this position will assist in a variety of tasks including survey compilation, reporting, contract coordination, reasonable accommodations tracking, and administrative duties for multiple property management teams. The role demands exceptional organizational skills, attention to detail, and the ability to manage multiple ongoing projects. The coordinator will support regional managers, property managers, and the VP of Operations by ensuring efficient handling of data entry, reporting, and property-related tasks.

Responsibilities:

• Help drive operations projects to ensure timely execution across multiple roles, to include project management, tracking and organizing data.
• Gather data, summarize and prepare for presentation and reporting to internal and external clients.
• Create reporting mechanism and maintain integrity of file structure for tracking of rent activity reports, weekly activity reports, legal activities and other relevant property related reporting.
• Work with AWI vendors to monitor and update property specific recurring permit renewals and update account contacts as needed.
• Distribute updates on status of property related tasks to management.
• Track reasonable accommodation requests and provide updates to the team.
• Assist Senior Leadership with preparation of communications to properties.
• Schedule meetings, book conference rooms, manage technical setups, and prepare meeting materials.
• Provide front desk coverage as needed, including phone answering, mail management, and supply ordering.

Required Skills and Qualifications:

• Excellent organizational and multitasking abilities with a keen eye for detail.
• Strong written and verbal communication skills.
• Ability to manage and track complex data across multiple systems and projects.
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Suite, and property management software (RealPage, AVID, etc.).
• Experience with reasonable accommodations, property management processes, or affordable housing is a plus.
• Strong ability to handle confidential and sensitive information.
• Ability to work collaboratively across departments, property management teams, and external vendors.