Program Coordinator, Clinical Affairs

Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four-year medical school curriculum that engages medical students in active and novel learning.

Job Description:

Program Coordinator, Curricular Affairs (Clinical Education)

Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in designing and delivering an innovative four-year medical school curriculum that engages medical students in active and novel learning.

About The Position

The Program Coordinator will have a unique opportunity to work with the Medical Education team to build a free-standing degree-granting medical school in Northwest Arkansas.

The Program Coordinator plays a crucial role in managing the smooth operation of the clinical education curriculum throughout all four years. These include early clinical experience course, required clinical clerkships and elective rotations. The Program Coordinator will provide and manage essential administrative support to ensure the seamless execution of these critical components of the curriculum. This position requires a detailed-oriented individual who can handle multiple tasks effectively, ensuring that all aspects of the clinical education program run smoothly. 

We are building a workplace and learning climate where inclusive excellence and whole health principles are inextricable parts of our culture and practices. All voices are heard and valued, and professional and personal growth are actively supported. We are building a school that will facilitate exceptional professional development opportunities for our team members.

Major Responsibilities/Essential Functions Specific to the Position:

• Organize and coordinate student educational experiences and assignments to clinical sites.
• Manage student schedules, ensuring timely and accurate information.
• Serve as point of contact for students, addressing their questions and concerns related to courses, clerkships and rotations.
• Communicate with students, faculty, and site administrators regarding student schedules, evaluations, and other issues.
• Develop and recommend processes and coordinate new ideas and improvements.
• Assist with the implementation of instructional technologies such as, but not limited to Canvas, One45, and ExamSoft.
• Assist in the administration of exams and assessments, including proctoring, scheduling, and ensuring compliance with exam policies.
• Manage projects that require excellent multitasking, organization skills, and attention to detail.
• Organize and coordinate new ideas and programming.
• Other duties as assigned.

Minimum Education

Bachelor’s Degree

Minimum Work Experiences and Qualifications

• 3-5 years of full-time administrative support experience
• Experience in higher education, medical education, and/or healthcare
• Experience in process improvement and project management
• Excellent verbal and written communication skills
• Strong time management skills with a proven ability to meet deadlines
• Strong problem-solving skills
• Ability to prioritize tasks and delegate when appropriate
• Proficient in Microsoft Office Suite, Zoom, Instructional Technologies and ability to learn new software applications

Preferred Work Experiences and Qualifications

• Strong editing and writing skills
• Strong interpersonal skills
• Enjoy learning with a solid commitment to professional growth
• Support the mission and vision of the AWSOM
• Demonstrate strong judgment, intellectual agility, and flexibility regarding overall priorities and day-to-day tasks

Skills Expected of All AWSOM Team Members

• Exemplary written, verbal, and other communication skills
• Adaptable and flexible to the needs of the position and the school
• Collaborative Skills: Build and maintain relationships internal and external to the organization 
• Creative and Open-Minded: Enjoy exploring and supporting innovation in teaching strategies, topic areas, professional growth opportunities, and more
• Discerning: Ability to recognize and support innovation
• Highly self-directed, and reliable, and accountable
• Strong commitment to self-care
• Commitment to meet and maintain professional development requirements related to this role.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement, background check and verification of being fully vaccinated for COVID-19. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.