What are the responsibilities and job description for the Administrative Assistant Facilities position at Axelon Services Corporation?
Administrative Assistant Facilities
Wellesley Hills, MA
2 Months
Pay : $34.38 per hour
Short Description :
Responsible for providing day-to-day administrative assistance for the Facilities department. Process work requests in computer system, maintain computer databases, prepare reports, attend meetings, other duties.
Complete Description :
Responsible for providing day-to-day administrative assistance for the Facilities department.
Key Responsibilities and Duties :
- Use a computerized maintenance management system(FMX) to input, track, schedule, and verify college-wide work requests, preventative maintenance and emergency needs; Assist college staff with work order entry;
- Maintain department computer databases such as inventory, key management, and energy management;
- Serve as the Facilities department liaison for college special events including providing information to staff, creating event setup work orders, and scheduling cleaners and other requested auxiliary services;
- Assist in the preparation of bid / quote documents and the review of bids from vendors for external services such as trash removal, custodial supplies, and facilities maintenance and repairs;
- Prepare reports on a regular basis, including budget status, project spending, time and attendance, energy tracking, space utilization, and work order / preventative maintenance status;
- Research the purchase of new / replacement equipment and assess the value of contract services and supplies;
- Assist in the recommendation of policies and procedures related to facilities;
- Attend meetings, forums, and conferences related to facilities and maintenance issues to maintain current and progressive knowledge in higher education facilities operational areas;
- Liaise with Office of Information Technology for the Facilities Department;
- Field and receive calls and emails from college community on facilities-related matters such as heat, cold, snow removal, etc.;
- Communicate with staff and faculty on completion of work orders;
- Coordinate facilities administration work in the absence of the Director of Facilities, or the Building Maintenance Supervisor II;
- Provide excellent customer service to faculty, staff and outside agencies;
Other related duties as assigned.
Transportation (Shuttles and Uber)
Liaison between MWRTA and Mass Bay, analyze ridership levels, report misuse of programs, process invoices, track budget, produce ridership reports, and attend transportation meetings. Become knowledgeable by downloading the Uber profile to assist students when they are having issues. Work with Marketing updating the MassBay.edu Transportation web page. Process all special requests for shuttles i.e. Open House, and field trips.
Salary : $34
