Events Manager

Job Description – Events Manager

Reports To

VP of Marketing

Summary

This is an In-Office position

Location Waco Tx

Manage multiple complex events from inception through final delivery. Provide leadership, oversight, and direction for the event vision, budget, strategy, and scope. Implement event management plans, manage agency partners, negotiate with vendors, and create memorable brand experiences.

Job Duties

Lead creation, development, and execution of large-scale events with attention to detail and organization, creating meaningful experiences for internal and external customers that align with company priorities and deliver department goals, including the annual User’s Conference (300-500 attendees), the Super User Academy (up to 30 attendees, 4 sessions per year), and the marketing events calendar (15 events per year including conferences and partner events)

Develop and monitor event budgets, track spending, manage variances, and negotiate with vendors to optimize resources

Maintain strong relationships with internal teams, external vendors, and key partners, ensuring consistent communication and smooth collaboration

Organize all event logistics, including but not limited to setting up for events and programs, coordinating team, booking rooms and flights, working with hotels and vendors, ordering and managing inventory, ensuring the appropriate resources, tools, and equipment are present, and preparing materials

For the annual User’s Conference, serve as the company quarterback, collaborating with cross-functional teams (Customer Success, Inside Sales, Marketing, etc.) to execute their contributions, as well as work with an event planning agency on all aspects, including production elements, registration systems, venue selection, managing on-site resources and equipment, and venue logistics

Conduct RFP processes, vendor evaluations, and contract negotiations to secure services aligned with event needs

Create and deliver presentations up to leadership including project proposals, event status, and debrief reports

Coordinate the creation of event branding, concepts, and promotional materials with internal teams and external vendors. Ensure cohesive visual themes across event décor, signage, giveaways, and digital assets

Minimum Qualifications (Knowledge, Skills and Abilities) :

Ability to work and thrive in a fast-paced, rapidly changing work environment

Team oriented

Self-starter, motivated by helping others succeed

Strategic thinker

Strong verbal and written communication skills

Outstanding organizational skills and attention to detail

The ability to successfully manage multiple events in various stages of planning at the same time and to prioritize work to achieve maximum productivity; Effectively prioritize workload according to team goals and manager feedback

The ability to meet unexpected changes, obstacles or uncertainty in stride and to react quickly and appropriately

The ability to make decisions considering the relative costs and benefits of potential actions to choose the most appropriate choice

Education

Bachelor’s degree in Marketing, Public Relations, Business, or equivalent experience preferred (see “Work Experience”).

Work Experienc e

Three or more years of experience and specialized knowledge in corporate event planning, managing projects and programs

Licensing / Certification

PMP or CMP

Working Conditions

Manual dexterity required to use desktop computer and peripherals.

Ability to stand for long periods, carrying event material (up to about 50 pounds).

Utilization of phone, email, and other software needed to perform job.

Must be able to travel up to, including overnight stays, 20% of time.

Must be able to work weekends, including extended / flexible hours

Compensation and Benefits :

Competitive salary and comprehensive benefits package.

Opportunities for professional growth and career development.

Flexible work arrangements, including remote work options.

Health, dental, and vision insurance.

401(k) plan with company matching.

Company will provide laptop and other needed computer equipment.

About AxisCare

According to Pew Research, roughly 10,000 baby boomers turn 65 every day, and the American Society on Aging calculated that an American has a 70% chance of needing help with activities of daily living such as dressing, bathing, hygiene, etc. This has led to an unprecedented increase in Home Care agencies in the U.S. and abroad who strive to help those who have difficulty helping themselves, specifically offering non-medical (also referred to as non-skilled) services to seniors in their homes.

AxisCare was started in 2011 by industry leaders to help meet the demand for a more user-friendly and mobile-compatible solution. Our product is a web-based management platform that helps agencies manage CRM and marketing, Caregiver / Client scheduling, billing, payroll and much more. Headquartered in Waco, TX, AxisCare has clients in all 50 states as well as 6 other countries We are a fast-growing company seeking high-performing individuals looking for a fast-paced, autonomous working environment. We are an Equal Opportunity Employer and comply with ADA regulations as applicable.