What are the responsibilities and job description for the Accounting Specialist position at Axis Forensic Toxicology, Inc.?
Join one of the country's leading Forensic Toxicology Labs, where we approach forensics from every angle!
Work Schedule: Monday - Friday, 9:00am - 5:00pm
This position earns an hourly wage. In addition to that, we have full medical, dental, and vision insurance as well as competitive 401k (up to 4% match) and PTO programs (15 days/year).
An Equal Opportunity Employer M/F/D.
This position will provide day to day assistance in finance and accounting functions reporting directly to the Accounting Manager. Areas of engagement: Purchasing, AP, AR, & Treasury Management.
Duties & Responsibilities
Provide timely and accurate accounts payable processing. This includes reviewing invoices for proper approval and coding, entering invoices into the accounting system, and filing all vouchers weekly.
Responsible for processing department purchasing requests. This includes accepting and placing supply orders and ensuring department needs are being met.
Accurately prepare, review and enter all journal entries in to the accounting system.
Perform treasury management functions. This includes entering all bank deposits into the accounting system and run checks through a scanner for deposit daily.
Reconcile accounts to general ledger, including analyzing and reviewing account codes and identifying potential errors and variances weekly.
Assist with annual audits and preparation of financial documents by ensuring information is accurate, organized to allow for a smooth audit process.
Perform other duties within the Accounting & Finance department as well as support the organization as needed.
SUPERVISORY RESPONSIBILITES
This position has no supervisory responsibilities.
Skill Requirements
Language Skills – Ability to read, analyze, and interpret general business periodicals. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills – Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
Computer Skills – To perform this job successfully, an individual should have knowledge of the Accounting Software and Microsoft Office Suite products.
Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in-group problem solving situations; uses reason even when dealing with emotional topics.
Verbal Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; demonstrates group presentation skills; participates in meetings.
Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
Judgment – Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
Professionalism – Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
Dependability – Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
WORKING CONDITIONS
Minimum Requirements
Work Schedule: Monday - Friday, 9:00am - 5:00pm
This position earns an hourly wage. In addition to that, we have full medical, dental, and vision insurance as well as competitive 401k (up to 4% match) and PTO programs (15 days/year).
An Equal Opportunity Employer M/F/D.
This position will provide day to day assistance in finance and accounting functions reporting directly to the Accounting Manager. Areas of engagement: Purchasing, AP, AR, & Treasury Management.
Duties & Responsibilities
Provide timely and accurate accounts payable processing. This includes reviewing invoices for proper approval and coding, entering invoices into the accounting system, and filing all vouchers weekly.
Responsible for processing department purchasing requests. This includes accepting and placing supply orders and ensuring department needs are being met.
Accurately prepare, review and enter all journal entries in to the accounting system.
Perform treasury management functions. This includes entering all bank deposits into the accounting system and run checks through a scanner for deposit daily.
Reconcile accounts to general ledger, including analyzing and reviewing account codes and identifying potential errors and variances weekly.
Assist with annual audits and preparation of financial documents by ensuring information is accurate, organized to allow for a smooth audit process.
Perform other duties within the Accounting & Finance department as well as support the organization as needed.
SUPERVISORY RESPONSIBILITES
This position has no supervisory responsibilities.
Skill Requirements
Language Skills – Ability to read, analyze, and interpret general business periodicals. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills – Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
Computer Skills – To perform this job successfully, an individual should have knowledge of the Accounting Software and Microsoft Office Suite products.
Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in-group problem solving situations; uses reason even when dealing with emotional topics.
Verbal Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; demonstrates group presentation skills; participates in meetings.
Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
Judgment – Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
Professionalism – Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
Dependability – Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
WORKING CONDITIONS
- Standard office/cubicle setting
- Typically sitting at a desk or table
- Intermittently sitting, standing, stooping
Minimum Requirements
- High school diploma or general education degree (GED)
- At least 2 years’ experience in accounting or finance required
- Experienced user of Microsoft Office Applications – Outlook, Excel, Word, PowerPoint.
- Experience in Accounting Systems - QuickBooks preferred
- None