What are the responsibilities and job description for the Office & Contracts Manager position at Ayko Group, LLC?

Office and Contract Manager - Hawaii

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Responsibilities :

Contract administration, including new job number establishment, bid folder management, and project tracking.
Office administration tasks such as updating vendor information, preparing software transitions, and handling bank deposits.
HR and payroll support, including assisting with HR forms, sending notices, and managing leave.
Security and credentialing management, including tracking CUI transmissions and managing security applications.
Oversee training and development and recertification of all employees.
Accounting support, setting up new jobs in accounting software, and working on invoices.
Project management and operations support, including creating RFIs, soliciting quotes, requesting bonds, and coordinating subcontractors.
Manage and plan company events.
Manage company employee uniforms.
Manage Administrative assistant staff.

Required Skills :

Experience with accounting software like QuickBooks and Foundation.

Knowledge of HR and payroll processes.

Knowledge of accounting processes.

Understanding of security and credentialing procedures.

Excellent communication and organizational skills.

Proficient in Microsoft Office Suite and Google products : e.g., Word, Excel, and Google Docs.

Qualifications :

Proven experience in contract administration and office management.

Understanding of the construction industry.

Education Required / Recommended :

Bachelor's degree in Business Administration or a related field highly preferred in lieu of 5 years of office management experience.

Knowledge and Experience :

3 years’ minimum experience in office management, accounting, and contract administration; 5 years experience preferred.

Leadership skills and capacity to manage high-stress situations.

Ability to multi-task and manage various projects and project elements simultaneously.

Ability to work independently, with minimal direction.

Proficient written and verbal communication skills.

Ability / desire to assist in various areas : office administration, accounting, procurement, human resources, and activities as needed.

Key Competencies :

Initiative

Organizational skills

Teamwork

Effective Communication

Professional Ownership (Responsibility & Accountability)

Solutions-oriented with professional excellence

Physical Requirements : The physical demands described herein are representative of those that must be met by an employee, with or without reasonable accommodation, to successfully perform the essential functions of this job.

Job Type : Full-time

Pay : $75,000.00 - $100,000.00 per year

Benefits :

401(k) matching

Disability insurance

Employee assistance program

Paid jury duty

Schedule :

8-hour shift

Weekends as needed

Education :

Bachelor's (Preferred)

Experience :

Management and contract : 3 years (Preferred)

License / Certification :

Hawaii Driver's License (Preferred)

Location :

Honolulu, HI 96819 (Preferred)

Security Clearance :

Confidential (Preferred)

Ability to Commute :

Honolulu, HI 96819 (Required)

Ability to Relocate :

Honolulu, HI 96819 : Relocate before starting work (Required)

Work Location : In person

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Salary : $75,000 - $100,000

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Office & Contracts Manager

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