What are the responsibilities and job description for the Assistant Event Coordinator position at AZ HR Hub?
automätik is a unique Phoenix-based company looking for unique individuals. We’re a “top of our class” provider of design, training, production, and event management services to our clients within the automotive industry. Our key clients include BMW, Toyota, Lexus, Kia, Porsche, and more!
We’re currently seeking a fun, sharp, energetic individual to join our team as an Event Coordinator Assistant.
The person in this role will work out of Phoenix, Arizona - mostly remote, but occasionally this position will require in-office activities.
The primary functions of this position run the gamut of event logistics and planning tasks for various brands and clients. Duties of the position include but are not limited to:
- Booking flights, rental cars and hotel rooms, and communicating the arrangements accordingly to internal and external teams.
- Oversee corporate travel details and accounts
- Act as internal liaison between promotional materials vendor(s) and automatik, ensuring accurate communication of available inventory, production timelines, and pricing.
- Assist with the management of event helpdesks and registration reports.
- Order/compile/organize hospitality items for events.
- Execute event text blast campaigns.
- Conduct venue research for off-site activities (i.e. dinners).
- Work with Accounting team to onboard event staff and execute paperwork/payments.
Required Qualifications:
- Extreme attention to detail
- Expertise with Microsoft Excel
- Minimum 1 year travel coordination experience
- Excellent written communication and grammar skills
- Sense of urgency – very key as most tasks must be completed quickly in order to create proposals or meet client deadlines
- The ability to rapidly collect and assimilate information and flexibility to make adjustments on-the-fly
- A service mentality – both with co-workers and clients
- Willingness to “flex” personally to meet sudden and/or tight client deadlines
- Basic working knowledge of MS Word and Outlook
Important Application Instructions:
- Apply to the position and submit your resume!
- Complete this short culture survey as a required step in the application process.
- When you click on the survey, be sure to select the "LOGISTICS MANAGER" role to access the survey. We realize that is not the title of the role you are applying for. Use this title though for the purpose of the survey, please.
