Legal Secretary/Receptionist

Job Summary

• Monday through Friday 8:30am to noon, 17.5 hours per week with the possibility of more in the future.
• When guests arrive, warmly welcomes them, offering refreshments; answer basic questions regarding the business, such as hours of operation, as well as provide customers with a brief explanation of the products and services offered. PROFESSIONAL, COURTEOUS AND FRIENDLY DISPOSITION A MUST. BILINGUAL PREFERRED.

Responsibilities and Duties

• Prepare correspondence
• Search pertinent sources, such as public records and internet sources
• Meet with clients and other professionals to discuss details of case
• Organize and maintain documents in paper or electronic filing system.
• Assist with the daily distribution of incoming and outgoing mail and sign for priority or overnight packages.
• Telephone calls: Answer two-line phone system, screen calls to take and relay messages as instructed; place telephone calls; schedule and confirm appointments; contact clients and court staff for information.

Additional Tasks - File documents with the courts using company vehicle; scan, copy and mail documents; order office supplies; make photocopies; keep all calendars up-to-date; arrange for formal service of legal documents; organize and maintain case files and client case indexes; shop for and maintain stock of office supplies, stationary and marketing materials; and keep office surfaces, floors and restroom clean and tidy.

Qualifications and Skills

• Bilingual PREFERRED
• MUST HAVE/BE:

o Excellent customer service skills a must

o Highly organized skillset

o Strong prioritization and time management skills

o Attention to detail and accuracy

o Punctual and reliable

• Must have very strong verbal and written communication skills
• Keep privileged information confidential
• Confer with court staff and other agencies for exchange of information
• Must be experienced in Microsoft office (including Excel)
• Courteous, respectful, friendly communication under pressure
• Highly skilled in greeting, assisting and directing guests, workers, visitors and the general public
• Able to maintain an organized area
• Answer multi-line phone system and handled caller’s inquiries
• Demonstrated ability to properly handle high volume of phone and email inquiries in a timely manner
• Appointment scheduling
• Data entry
• Maintain the client filing system
• Provide administrative support to the owner and/or other staff
• Self-motivated
• Takes initiative but not afraid to ask for help when needed
• Able to be highly productive making the best use of time unsupervised

Benefit Conditions:

• Paid holidays after 1 year

This Company Describes Its Culture as:

• Fast-paced -- high volume of calls, appointments and email inquiries
• Detail-oriented -- quality and precision-focused
• Outcome-oriented -- results-focused with strong performance culture
• Stable -- traditional, stable, strong processes
• People-oriented -- supportive and fairness-focused
• Team-oriented -- cooperative and collaborative

Hours per week:

• 30-35

Typical end time:

• 12PM

Typical start time:

• 8:30 AM

Work Remotely

• No

Job Type: Part-time

Pay: From $15.50 per hour

Expected hours: 15 – 20 per week

Benefits:

• Employee discount
• Free parking
• Opportunities for advancement

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 1 year (Required)
• professional office environment: 1 year (Required)

Language:

• Spanish (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person

Salary : $16