Corporate Events Coordinator

We are seeking a skilled Project Manager, Event Planning (Event Coordinator / Event Project Manager) to join our client’s team, one of the US’s largest Security companies.

The client is looking for a candidate with event planning and project management experience who is located in or near Miami, FL and can work on-site at the Miami Marlins stadium and periodically in the Boca Raton office. This is a three-month contractor role with the potential for extension based on budget.

Qualification:

• Has 2-3 years of event planning/project management experience.
• Located in Miami so they can be on-site to assist with event coordination at the Miami marlins stadium. Also come into the Boca Raton office periodically.
• 40 hours a week
• This is a three-month role contractor with a possibility to extend based on our budget.
• Must be available to work most if not all weekends.
• Work 3-4 days during the work week to allow 2 days off a week which will vary based on the MLB baseball schedule (since weekends are a requirement).

Responsibilities:

• Known Projects (the below work descriptions are preliminary and subject to change):
• Leadership Meeting – May include research projects based on specific need/details. Examples: Source stage furniture, research specific swag, research centerpieces relevant to meeting/room, assist with creative element oversight – line items are being worked on/completed/sent to print/shipped, etc. (Typically 75 creative items to keep track of).
• Marlins— May include management of weekly reporting and promo item inventory, verifying staffing schedule, and maintaining activation.
• Circle of Excellence – May include project management assistance, research assistance, and copy review.
• NNO - May include weekly volunteer list requests and distribution, updating pre-event reporting, preparation for October NNO including updating collateral, and post event reporting.
• Pop up Events – May include project management assistance, budget tracking assistance, sourcing promo items, research (destinations/venues/menus/activities/etc.), and assistance with shipping logistics for events.
• Operations/Logistics – May include invoice management, Certificate of Insurance oversight, copy review, research and suggestions for improvement/recommendations.
• The location of the work will be a mix – Some weekend work (Sat/Sun) during home games in Miami in the Marlins stadium. Some Boca Raton in office work. And a possibility of some remote work. The contractor doesn’t necessarily need to live in Miami proper, but be okay driving there on a regular basis (the closer the better).
• The shift will vary if there is a weekend home game or not. Some weekends there might be games on both Saturday and Sunday

About Our Client

Our client is one of the largest Security service companies in the world. They are looking for the best, brightest talent available and have tasked Azaaki with helping them find it.