Marketing & Events Coordinator

Marketing & Events Coordinator

Skills:

• Highly organized self-starter who is willing to work independently and take initiative
• Detail oriented project manager with experience in event management, logistics, and promotion
• Experience working with show managers, decorators, hotel management, and logistics partners
• Excellent written and verbal communication skills with a focus on customer service
• Strong technology skills, able to learn and adapt to new platforms
• Enthusiastic team player with ability to navigate cross functionally with remote stakeholders
• Excitement for event and marketing trends and willingness to share new ideas

Software/Tools:

• Microsoft Office (Word, PPT, Excel)
• Stova/event management software familiarity
• HubSpot - CRM/CMS (preferred)
• Adobe Creative Cloud (preferred)

Tasks & Duties:

• Regional & National Events
• Coordinate participation (contracting, payment, registration) for 100 regional and national events
• Maintain conference calendar and communicate with internal stakeholders
• participation/attendance for each event.
• Internal point of contact for all conference participation and logistical coordination.
• Manage logistics/shipping/tracking materials, etc. for all events
• Order all materials for conference participation (electrical, material handling, booth materials).
• Order and manage giveaways, brochures, signage, other conference materials.
• Internal Events
• Coordinate logistics, catering and offsite events for all internal company meetings (4/year)
• Act as the main point of contact for employees and vendors regarding internal event logistics
• User Conference Operations
• Order/track attendee giveaways, prizes, awards
• Update conference app content.
• Work with Event Manager and Director of Marketing to oversee registrations,
• payment, refunds.
• Manage staff participation and coordination including attendance, housing and ordering shirts
• Oversee attendee housing and coordinate with hotel contact.
• Be point of contact for answering attendee questions and providing help.
• Assist with app, registration/badges, signage, attendee questions during conference.
• Partner with conference team on event branding and design.
• Other Duties
• Maintain conference and webinar calendar pages on website.
• Collaborate with team to schedule promotion of speaking and event participation via social and other channels.
• Work with sales team to provide lead lists post-conference.
• Work with designer and printer to update banners and other conference graphics.
• Update brochures and other marketing materials needed for events.

Qualifications:

• Minimum BA/BS degree in Event Management, Marketing, Communication
• 2 years experience in marketing, conference/event management
• Demonstrated ability to coordinate, prioritize and handle multiple priorities and projects simultaneously
• Skilled at managing detailed conference logistics and working with event management/show decorators and logistics companies
• Must be dependable, highly organized, self-motivated and detail-oriented
• Flexibility to accommodate constantly changing environment