What are the responsibilities and job description for the Facilities Site Coordinator position at Azenta Life Sciences?
At Azenta, new ideas, new technologies and new ways of thinking are driving our future. Our customer-focused culture encourages employees to embrace innovation and challenge the status quo with novel thinking and collaborative work relationships.
Azenta Life Sciences is a global leader in the life sciences space with headquarters in Burlington, MA, and offices and operations worldwide. We are a market leader in automated bio sample management solutions and genomic services across areas such as drug development, clinical and advanced cell therapies for the industry's top pharmaceutical, biotech, academic and healthcare institutions globally. We provide unparalleled capabilities with our lab analysis, sample management and storage services, informatics software, and consumables, with the largest installed base managing over 1 billion samples globally.
How You’ll Add Value
The Facilities Site Coordinator will supply an advanced level of support services to the Facilities and Biobank teams within the Resource Management group and help ensure smooth operations of the facility by performing a variety of highly responsible administrative and operational support functions varying in complexity. The Facilities Site Coordinator will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
What You’ll Do
Manages assigned vendor relationships and coordinates facility maintenance and equipment servicing. Maintains the supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies. Ensure operation of equipment by calling for repairs, maintaining equipment inventories and escorting vendors Act as a backup to the receptionist when needed. Performs regular reviews of documents entered into the facility’s Computerized Maintenance Management System, Quality Management System, and Safety Data Sheet System. Maintains files, prepares, and transcribes correspondence, obtains appropriate signatures where necessary. Coordinates facility maintenance and equipment servicing. Ensures all outgoing and incoming communications are accurate, timely and appropriately distributed. Completes the management report for the Global Biobank Committee on a weekly basis. Acts as Biobank Sourcing contact for assigned supplies. Responsible for maintaining minimum inventory items of assigned supplies for Biobank team. Obtaining approved POs as necessary and ordering of assigned supplies for the Biobank team. Manage rent schedule for SRS to provide to Finance for payment Update SOPs, ERs, CAPAs, etc. Support quality audits
Required
What You Will Bring
Azenta Life Sciences is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer.
Azenta Life Sciences participates in E-Verify®, and will provide the United States Federal Government with your form I-9 information to confirm you are authorized to work in the United States. For more information, please visit E-Verify® at www.dhs.gov/E-Verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.
Azenta Life Sciences is a global leader in the life sciences space with headquarters in Burlington, MA, and offices and operations worldwide. We are a market leader in automated bio sample management solutions and genomic services across areas such as drug development, clinical and advanced cell therapies for the industry's top pharmaceutical, biotech, academic and healthcare institutions globally. We provide unparalleled capabilities with our lab analysis, sample management and storage services, informatics software, and consumables, with the largest installed base managing over 1 billion samples globally.
How You’ll Add Value
The Facilities Site Coordinator will supply an advanced level of support services to the Facilities and Biobank teams within the Resource Management group and help ensure smooth operations of the facility by performing a variety of highly responsible administrative and operational support functions varying in complexity. The Facilities Site Coordinator will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
What You’ll Do
Manages assigned vendor relationships and coordinates facility maintenance and equipment servicing. Maintains the supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies. Ensure operation of equipment by calling for repairs, maintaining equipment inventories and escorting vendors Act as a backup to the receptionist when needed. Performs regular reviews of documents entered into the facility’s Computerized Maintenance Management System, Quality Management System, and Safety Data Sheet System. Maintains files, prepares, and transcribes correspondence, obtains appropriate signatures where necessary. Coordinates facility maintenance and equipment servicing. Ensures all outgoing and incoming communications are accurate, timely and appropriately distributed. Completes the management report for the Global Biobank Committee on a weekly basis. Acts as Biobank Sourcing contact for assigned supplies. Responsible for maintaining minimum inventory items of assigned supplies for Biobank team. Obtaining approved POs as necessary and ordering of assigned supplies for the Biobank team. Manage rent schedule for SRS to provide to Finance for payment Update SOPs, ERs, CAPAs, etc. Support quality audits
Required
What You Will Bring
- Associate’s Degree with at least 2 years of experience or High School equivalent with 3 years of experience
- Solid administrative skills to include, but not limited to: entering data and performing regular reviews of information and documents entered into various company systems, maintaining files, preparing reports, obtaining appropriate signatures when necessary; ensuring all outgoing and incoming communications are accurate, timely and appropriately distributed
- Experience preparing purchase requisitions and placing orders as necessary.
- Experience establishing and maintaining vendor relationships and coordinating facility maintenance and equipment servicing.
- Experience ordering department related supplies, obtaining PO approvals when necessary, maintaining minimum inventory items, tracking usage, and replenishing as necessary.
- Excellent interpersonal, organizational, and oral and written communication skills
- Efficient in Microsoft Office Suite
- Spreadsheet capabilities
- Strong analytical skills and attention to detail
- Excellent customer service skills
- Professional attitude with a friendly and courteous demeanor
- Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects
- Ability to use independent judgment and to manage and impart confidential information
- Intermediate financial record keeping, budget, mathematics, and bookkeeping
- Bachelor’s Degree with at least one year of experience in accounting
- Good understanding of the life sciences community
- Experience working with executives
- Normal office environment
- Position located in Indianapolis
Azenta Life Sciences is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer.
- As an Equal Opportunity Employer, we do our utmost to ensure that there is no discrimination or bias against anyone applying for a job or in any phase of employment for reasons related to race, color, religion, gender, national origin or ancestry, age, disability, veteran status, military service, sexual orientation, genetic information, or gender identity.
Azenta Life Sciences participates in E-Verify®, and will provide the United States Federal Government with your form I-9 information to confirm you are authorized to work in the United States. For more information, please visit E-Verify® at www.dhs.gov/E-Verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.
- The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
