Onboarding and Culture Coordinator

We are currently seeking resumes from qualified, responsible, self-sufficient, energetic Onboarding and Culture Coordinators within our HR Team in the Phoenix, Arizona office. The ideal candidate will be motivated to develop and build their personal knowledge and skills to assist with the growth and success of the office. We offer a friendly, professional atmosphere with excellent benefits and a salary commensurate with experience. This role will have a hybrid work schedule.

Job Description

The Onboarding and Culture Coordinator role will focus on coordinating new hire onboarding and employee engagement items. This position provides administrative and operational support to the Human Resources Manager. Below is a list of the duties and responsibilities of the position:

1. Onboarding items:

• Assist with entering and creating profiles for all new employees upon offer acceptance
• Process background checks for new hires and maintain proper records
• Plan and conduct new employee orientation to foster a positive attitude toward organizational objectives
• Provide swag bag to Admin team to provide to new hire
• Track IT items for new hires
• Process new hire job descriptions
• Send out new hire announcements
• Perform I-9 and E-Verify for all employees
• Maintains I-9 Files and keeps them current
• Schedule and lead new hire touch point meetings (30, 90, and 120 days)

2. Employee Engagement items:

• HR representative on the employee Culture Committees per location
• Lead and coordinate all employee events
• Collaborate with the HR team about new ideas to engage staff
• Help with preparing items for employee staff meetings
• Maintain the Employee Recognition Program (ERP)
• Send out monthly birthday and anniversary items
• Process Anniversary milestone bonus information
• Prepare and track Employee Recognition Awards
• Research employee engagement items and trends

3. Culture:

• Help create the Company’s Culture
• Suggest changes to the Company’s Culture as we grow/change
• Promote the Company Culture during new hire touchpoints
• Make suggestions on retention items

4. Offboarding (exit) Items

• Collect all items from the exiting employee and distribute them accordingly as backup to the HR Manager
• Track IT items for exit employees
• Process I-9 items for exit employees

5. Administrative Items:

• Process business cards
• Perform other duties as assigned
• Back up for other HR items as needed (i.e. Job Postings and setup interviews).
• File documents into the appropriate employee file
• Research labor law requirements

Job Qualifications (Education, Experience, and Skills):

• Minimum Education: Bachelor’s degree in Business Management/Administration, Communications, or another closely related field is required. A concentration in Human Resources is a plus.
• A minimum of one (1) year of HR experience with two (2) years of administrative experience
• Strong typing and advanced computer application skills such as Microsoft Programs (i.e., Word, Excel, Access, Outlook)
• Able to operate a telephone, PC, copier, and other basic business machines
• Excellent oral and written communication skills
• A positive attitude with strong customer service skills
• Phone and online meeting platform skills
• Supports workplace diversity
• Familiarity with relevant employment laws
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times
• Valid Driver's License, with the ability to maintain insurability under the company's insurance carrier

Competencies (To perform the job successfully, an individual should demonstrate the following competencies):

• Communicative – interacts openly with others; can maintain relationships, works well independently or with a team.
• Consultative - Consults with other disciplines as needed; tolerates different perspectives or opinions.
• Decisive & Action Oriented - Has a high level of energy and stamina; gets things done; makes sound educated but rapid decisions even when short of information; enjoys managing challenging projects and works well in fast-paced and pressure environments. Self-motivated and proactive
• Flexible - Adapts to new challenges and circumstances; able to multi-task; thrives on variety and frequently changing environments; creative problem solver. Resourcefulness, with minimal direction.
• Analytical – Uses sound data, and procedures, and follows all laws, rules, and regulations but is a solutionist or problem-solver.
• Conscientious and Organized – Believes professional integrity is paramount; understands the importance of project records; responsive to clients and deadline oriented; quality oriented.

Working Conditions and Environment:

Will need the ability to establish rapport quickly with others working on the same project, and be able to promote a positive team environment. Working knowledge of dealing with a diverse population while using tact, diplomacy, and respect.

AZTEC Culture:

• Action oriented and flexible
• Zealous supporter of clients and teammates
• Thinking toward future and personal growth
• Equitable, inclusive, and diverse
• Collaborative comradery

AZTEC Benefits:

AZTEC offers competitive salaries and a comprehensive benefits package, including medical, dental, life insurance, short and long-term disability, flexible spending accounts, Paid-time-Off, and a 401(k) plan.

AZTEC Overview:

AZTEC Engineering Group, Inc. (AZTEC) is headquartered in Phoenix, Arizona, and provides diversified technical and consulting services to clients in the United States. AZTEC is part of the TYPSA Group, an international consulting engineering firm with over 3,700 employees and more than 50 offices worldwide providing multidisciplinary consulting services in the fields of civil engineering, architecture, and environment. AZTEC has a diverse culture that focuses on providing rich opportunities for its employees.

AZTEC is an Equal Opportunity Employer committed to affirmative action planning and encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, ancestry, disability, marital status, veteran status, housing status, or any other non-job-related characteristic under applicable law.

Please apply online at www.aztec.us/career.