Purchasing Agent I

Summary

The Purchasing Agent is an entry level position that is responsible for maintaining a relationship between the

company and its selected vendors. This allows for the efficient and productive supply of material resources to the

organization. The position uses independent judgment with matters of significance and is responsible for ensuring

that all purchase orders are complete, accurate, and are submitted on time. Measurements and controls will be

used to ensure an accurate purchase order process. It requires knowledge of purchasing policies and procedures,

excellent communication skills, and developing and maintaining highly effective working relationships with other

departments and external customers. High proficiency in the use of data base software, Microsoft Excel

spreadsheets, and Outlook will be needed. There is a need for someone who can stimulate and motivate others

while being aware of and responsive to their needs and concerns. The person in this position must be friendly and

genuinely interested in the business, keeping deadlines, the needs of others, management, the team, and

customers.

Responsibilities

• File and keep necessary records while providing routine administrative support
• Answer multiple phone lines and enter purchase orders into database software
• Maintaining purchase orders via distribution and tracking
• Communicate with vendors along with B&D’s internal and field personnel
• Correct job numbers, phases, and purchase orders that are duplicated
• For vendor meetings, take notes and share with the team anything that may impact the procurement
  
  

process

• Verify invoice pricing to purchase order
• Arrange the return of materials as needed with foremen and vendors and follow through to make sure
  
  

credit is received from vendors

• Work effectively as a member of a team that develops and maintains business unit work relationships
• Contribute to the achievement of joint objectives
• Work ethic requires a self-starter to work with little direction, must be able to multi-task, and is well-organized
• If applicable, must be able to mentor and lead the purchasing assistants with guidance
• Responds promptly to customer needs and requests for information and assistance; meets commitments
• Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common
  
  

fractions, and decimals

• Ability to compute rate and percent
• Work within an approved budget, develop and implement cost-saving measures
• Contribute to profits and revenue while conserving organizational resources
• Must have excellent computer skills including Outlook and Excel
• A high level of proficiency in spreadsheet work is required
• Physical demands include long hours sitting, using a computer, standing, pulling/pushing, walking,
  
  

lifting, and climbing

• The job requires intermediate computer proficiency and advanced critical thinking skills
• Other duties, activities, and responsibilities may vary and change as assigned
  
  

Education And Experience

• Associate degree in relevant field is a plus, but not a requirement
• Previous work experience is preferred, but not required