Purchasing Agent

Description

Exempt: (__) Yes (XX) No

Exempt employees are not eligible for overtime, and any Comp Time, must be preapproved by immediate supervisor)

Commission Eligible: (__) Yes (XX) No (For Commission Eligible Role Details, please seek guidance from the immediate supervisor)

Overtime Eligible: (XX) Yes (__) No

(Overtime is paid for hours worked over 40 in one workweek)

Pay Grade: (Coming Soon)

Role: Purchasing Agent

Reports To: Purchasing Manager

ROLE SUMMARY: (This is a description of the role’s general summary but not limited in scope to the entire role’s duties)

Responsibilities include but are not limited to, purchasing materials, rental equipment, temporary labor scheduling, hotel reservations, and office supplies. Coordinate shipping and delivery details in cooperation with field personnel.

ESSENTIAL DUTIES: (Essential duties are those tasks that are critical to the role but may not identify all tasks associated with role which may at any time be assigned by the immediate supervisor; for details on performing all duties, please refer to the SOP at the end of this JD)

Purchasing

• Process all field requests for materials, rentals, hotels, etc. via purchase order and process in Viewpoint. Copy requisitioner when placing the order.
• Confirm correct pricing and approve invoices for payment as required.
• Solicit quotes for materials and services.
• Order materials and coordinate delivery.
• Seek out alternative vendors for established goods purchased.
• Build vendor relationships.
• Must be able to multi-task.
• Update tracking sheets including Equipment and Rentals as needed.
• Follow up and assist with back orders etc.
• Process all return paperwork immediately to ensure we receive full credit.
• Cross train in all aspects of purchasing to qualify as backup as needed.
  
  

SECONDARY DUTIES: (Secondary duties are those tasks that are secondary to the role but may not identify all tasks associated with role which may at any time be assigned by the immediate supervisor; for details on performing the all duties, please refer to the SOP at the end of this JD)

• Assist in purchasing all tools including ladders as needed and after receiving approval from department manager.
• Assist with coordinating with the Warehouse staff on all new tool information required for the Tool Program.
• Assist in rental equipment ordering as necessary for all departments.
• Assist in calling off rental equipment when instructed by qualified field employees as needed.
• Follow up on rental equipment as needed.
• Call for repairs on rentals as soon as notified.
  
  

MINIMUM REQUIREMENTS: (Minimum requirements are those concerned with the very minimal qualifications sought for the role to include “education, experience, licenses, certificates, permits, etc., appropriate to the role)

• Good communication and organizational skills.
• 2 years purchasing or sales experience in piping and/or plumbing preferred and or a mechanical background.
• Strong Computer skills in Microsoft Office Products including Outlook, Excel, and Word.
• Bi-Lingual is preferred but not required.
  
  

SAFETY AWARENES: (B & I make safety a priority for all roles. As such this role may contain certain PPE (Personal Protective Equipment) necessary and required in the performance of certain tasks. It is the responsibility of the incumbent in the role to ensure he/she has received all pertinent safety protective equipment and commits to use of same when performing in the role).

PHYSICAL REQUIREMENTS: (The minimum requirements for the role are specified and are necessary to succeed in the role’s application of tasks)

• Must be able to hear and speak clearly with professional standard grammar.
• Must be able to sit or stand in one place for extended periods of time.
  
  

Applicant Acknowledgement: (By reading and acknowledging the disclaimer below, the applicant and subsequent incumbent in the role, understands that a commitment on his/part to acknowledge and share any necessary and reasonable accommodations in accordance with the Americans with Disabilities Act in an effort to alert B & I Contractors Inc., for determination of any accommodations to be granted)

I acknowledge that I have read the Job Description in its entirety and have asked questions for clarity where and as necessary for my understanding of same.

(___) Yes, I can perform the essential duties outlined in the Job Description

(___) No, I cannot perform all the essential duties identified in this job description without the reasonable accommodations covered by ADA.

_____________________________________________________

Applicant’s SignatureDate (Mo/Day/Yr)

1

B & I Job Description Revised March 2023

Equal Opportunity Employer

B & I Contractors, Inc. (“B & I”) prohibits and will not tolerate discrimination based on any legally protected status, including, but not limited to, race, color, religion, national origin, gender (sex), disability, age, marital status or any other characteristic protected by law. It is the policy of B & I to grant equal employment opportunity to all qualified persons in accordance with all applicable federal, state and any local laws governing non-discrimination in hiring, discipline, termination, promotion, compensation, training and allocation of benefits. If you believe you have been discriminated against, you are encouraged to follow the complaint procedure below. Employees making good faith reports of any kind of discrimination will not be retaliated against.