What are the responsibilities and job description for the Engineering Document Control Specialist position at B Street HQ?
Bi-lingual Engineering Document Coordinator
Job description
Overview:
The selected candidate will be a key member of the Project Documentation Team, responsible for managing and organizing engineering and construction documents for a high-profile infrastructure rebuild project. This individual will ensure compliance with government regulations, engineering standards, and contractual requirements while maintaining an efficient document control system.
Key Responsibilities:
- Oversee the organization, distribution, and tracking of engineering and construction documents.
- Administer document workflows, including revision control, approvals, and archiving for all project-related documentation.
- Maintain document control systems (such as Aconex, Procore, SharePoint, Autodesk BIM 360, or other EDMS) to ensure accuracy, security, and accessibility.
- Conduct quality assurance (QA) checks to ensure documents meet project requirements and compliance standards.
- Prepare transmittals, distribution matrices, and metadata tagging for document tracking and organization.
- Collaborate with engineering, construction, and regulatory teams to ensure timely submission of required documentation.
- Assist with audit preparation and compliance reporting for regulatory bodies and stakeholders.
- Experience using document management software (such as Aconex, Procore, SharePoint, Autodesk BIM 360, or similar tools).
- Familiarity with federal and state compliance requirements (DOT, FHWA, or other regulatory agencies preferred).
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).
- Strong analytical and problem-solving skills with the ability to anticipate and mitigate documentation risks.
- Exceptional attention to detail, organizational skills, and communication abilities.
- Ability to multi-task, meet deadlines, and work efficiently in a high-pressure environment.
- Must be able to work on-site in Hanover, MD during normal operating hours, with availability for overtime and weekends if required.
Preferred Qualifications:
- Industry certifications such as Certified Document
Controller (CDC) or Construction Document Technologist (CDT).
- Knowledge of contract administration and procurement documentation in engineering/construction projects.
- Previous experience working on large-scale infrastructure or government-funded projects.
Qualifications & Experience:
- Bachelor's degree in Construction Management, Engineering, Architecture, or Project Management (required).
- 3-5 years of document coordination experience in an engineering, construction, or infrastructure environment.
This role is ideal for a detail-oriented professional with 3-5 years of document coordination experience in construction or engineering, ensuring efficiency and accuracy in a fast-paced, project-driven environment.
NOTE: This position is part of a bid and award notification is expected around April/May 2025
Flavors is an equal opportunity employer. We believe in diversity and are committed to creating an inclusive environment for all employees in all protected categories as covered under applicable law.
Job Type: Full-time
Pay: $68,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
- Professional development assistance
Schedule:
- 8 hour shift
- Weekends as needed
Work Location: In person
Salary : $68,000 - $75,000
