What are the responsibilities and job description for the Bookkeeper / Receptionist position at B-Weiss Entertainment Group, LLC?
Company Description
Weiss Enterprises Inc. is an event concessions company. We provide food and beverage concessions to several types of events across the country, including public, private and philanthropic events.
Weiss Enterprises Inc. is staffed by a team of unique individuals dedicated to providing top customer service to all our clients and patrons. Each team member adds his or her distinct personality and specialty to each event.
Job Description
In need of an experienced bookkeeper/receptionist for growing event production and concessions business.
Daily activities
- Process accounts payable invoices: review, post and pay all vendor invoices while ensuring proper project tracking and expense coding for all invoices
- Maintain project folders with all estimates, vendor/customer invoices and P&Ls
- Assist with preparation of estimates and accounts receivable invoices for projects
- Assist with collections, cash posting and preparing bank deposits
- Set up of POS (point-of-sale) devices (i.e., Square, Toast or Clover) for various events.
- Prepare bank and general ledger reconciliations
- Prepare and enter journal entries as needed (reclasses/accruals)
- Cash handling
- Assist with preparation of periodic Texas sales & use tax and mixed beverage tax returns
- Perform receptionist duties: answering phones and greeting visitors
- Perform filing and general office duties
Qualifications
Education / Experience / Skills
- Associates in Accounting or higher, or equivalent work experience
- Three years of proven accounting experience with A/P, A/R, Project Accounting and General Ledger
- Two to three years of proven experience with Quickbooks Online
- Experience with POS (point-of-sale) hardware/software (i.e., Square, Toast, Clover or atVenu)
- Proven MS Excel skills; intermediate preferred (pivot tables, V lookup, etc.)
- Highly organized with a strong attention to detail and high degree of accuracy
- Ability to stay on task and prioritize workload while managing interruptions
- Excellent communicator with strong customer service skills
- Self-motivated individual who possesses a "roll up the sleeves attitude"
Additional Information
Additional Information
- When working events, the environment may be loud, busy and crowded with extreme temperatures.
- Office is fun, laid back and casual.
- Must be willing to work during evening and weekend hours, as required, to meet deadlines
- A positive environment with the ability to work in an exciting and unique business
- Paid time off
- Health Insurance
- Retirement plan w/company match
- Opportunity to grow and develop event skills
