Unit Programs Coordinator (UPC)

Overview

B3H Is Searching for a Unit Programs Coordinator (UPC) to support flying operations for 432d Wing operations at Creech AFB, NV.  The 432 WG is the Air Force’s first remotely piloted aircraft (RPA) wing, providing all operations, logistics, and support aspects of MQ-9 Reaper training and employment for multiple squadrons. Aircraft being flown by 432d WG pilots and sensor operators based in the Continental United States (CONUS) provide support to contingency operations worldwide as well as MQ-9 training. This position is for a Unit Programs Coordinator (UPC). 

B3H is a leader in building winning DoD and corporate teams. B3H provides the full spectrum of strategic planning, program management, acquisitions management, systems engineering & integration, cost analysis, training, systems requirements analysis, and instructional system design for the DoD. B3H delivers quality performance with complete government visibility and control. B3H Corporate headquarters are in Shalimar, Florida.  

Responsibilities

• Serve as the primary point of contact to the squadron commander/director for all administrative support programs such as task management, Government Travel Card (GTC) program, health care program, fitness program, safety program, Automated Data Processing Equipment (ADPE) accounts, security program, supply program, civilian timecard program, etc.
• Directly assist the commander/director in the management of all administrative support program functions.
• Effectively provide accurate information and advice in accordance with established guidelines regularly.
• Use and prepare documents in accordance with regulations and policies regularly.
• Serve as the resident subject matter expert for all mandated administrative support programs. Ensure unit program compliance with regulations, laws, policies, and squadron commander directives.
• Design effective communication plans to publicize unit program requirements, associated policies, and procedures.
• Help squadron leadership maintain accurate listings of members in violation of established policies.
• Serve as a unit liaison to the military and civilian personnel offices.
• Provide accurate and factual information to the commander(s)/director(s), key staff, and customers. The UPC shall provide a written monthly programs status report to Commander or designee.
• Establish controls and suspense dates and follows up to ensure that required actions and responses are made within deadlines.
• Perform other clerical and administrative work in support of the office/organization. Duties include managing/tracking Management Internal Control Toolset (MICT) Communicators and submitting/tracking work order for facility maintenance.
• Establish, maintain, control, and update file system accurately to enable quick and efficient retrieval of information.
• Prepare and submit paperwork, such as timesheets, travel orders, file plans, and supply requisitions in a timely manner.
• Possess knowledge of organizational and functional responsibilities, as well as the organizational relationships, as well as the organizational relationships, of their assigned unit.
• Possess knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
• Possess skills required in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems.
• Possess the ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and possess the ability to plan, organize work, and meet deadlines.
• Possess the ability to plan and organize management programs and functions of an organization.
• Manage deployment reporting in the Air Force Expeditionary Force Reporting Tool (ART) including Unit Type Code posturing and individual status updates.
• Manage SORTS/DRRS reporting tools for proper unit posturing (as desired/required).

Qualifications

• Minimum of three (3) years of experience working in/with the military and either:

  1)  Two (2) years of experience working in either an MQ-1/9 or RQ-170 Squadron Commander’s office, Group leadership- level, or Wing leadership-level office

  OR

  2)  Three (3) years of experience working in a DoD Flying Squadron, Group, or Wing Commander’s office.

• No negative administrative, judicial, non-judicial, or criminal action/record in previous civilian or military employment for five (5) years. No history of being terminated from civilian employment, denied reenlistment, administratively discharged, or separated from the military under any condition other than honorable.

• Active DoD Clearance

B3H Corporation is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

ACCESSIBILITY NOTICE:  If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: HR@B3H.com or call 850-651-3443.