What are the responsibilities and job description for the Executive Assistant/Office Manager position at Babich & Associates?
Key Responsibilities:
Office Management (40%)
Oversee daily office operations, creating a productive and welcoming environment
Manage vendor relationships (cleaning services, IT support, maintenance, etc.)
Maintain inventory of office supplies and ensure equipment is functional
Coordinate travel, team meetings, and internal events
High Level Administering and troubleshooting Office 365 (Outlook, Email, etc.)
Keep the workspace clean, organized, and aligned with our energetic culture
Executive Support & Office 365 Administration (40%)
Provide high-level administrative support to executives (calendar, scheduling, communication)
Maintain confidentiality and exercise sound judgment in all executive matters
Light Treasury Duties (20%)
Track expenses and assist with invoice processing and basic bookkeeping
Support monthly reconciliations and maintain organized financial documentation
Help prepare reports or summaries for internal financial reviews
Collaborate with the finance team to ensure timely and accurate records
Qualifications
Bachelor’s degree or equivalent experience; background in accounting, finance, or business admin preferred
4 years in an EA, office manager, or administrative role
Familiarity with accounting basics (bookkeeping, invoicing, reconciliations)
Proficiency in Microsoft Office 365 (Excel, Outlook, Teams, SharePoint); power users encouraged
Strong organizational skills and attention to detail
Excellent communication and interpersonal skills
Tech-savvy and confident troubleshooting basic IT issues
Positive, can-do attitude and a passion for making things run smoothly
Experience with accounting software (QuickBooks, Xero, etc.)
Familiarity with tools like Asana, Trello, or other project management systems
Prior experience in a startup or high-growth company
