What are the responsibilities and job description for the Practice Administrative Assistant: West Babylon & Patchogue, NY position at Babylon Dental Care?
Benefits:
- 401(k)
- 401(k) matching
- Company parties
- Competitive salary
- Dental insurance
- Health insurance
- Opportunity for advancement
- Training & development
- Bonus based on performance
- Employee discounts
- Flexible schedule
- Paid time off
- Tuition assistance
- Wellness resources
Practice Administrative Assistant
Treating People Like Family for Over 42 Years – Creating Experiences That Exceed Expectations
Join the vibrant team at Babylon Dental Care, where we go beyond dentistry to make a meaningful impact on people’s lives. With over four decades of delivering exceptional care, we are proud to serve our community with compassion, integrity, and heart. We're currently seeking a Practice Administrative Assistant to support operations across our Great South Bay (West Babylon, NY) and Gateway Plaza (Patchogue, NY) locations.
Our offices are warm, welcoming environments where collaboration and creativity thrive. In this role, you'll be an integral part of the team, supporting the Practice Administrator and ensuring our front desk operations run smoothly.
Treating People Like Family for Over 42 Years – Creating Experiences That Exceed Expectations
Join the vibrant team at Babylon Dental Care, where we go beyond dentistry to make a meaningful impact on people’s lives. With over four decades of delivering exceptional care, we are proud to serve our community with compassion, integrity, and heart. We're currently seeking a Practice Administrative Assistant to support operations across our Great South Bay (West Babylon, NY) and Gateway Plaza (Patchogue, NY) locations.
Our offices are warm, welcoming environments where collaboration and creativity thrive. In this role, you'll be an integral part of the team, supporting the Practice Administrator and ensuring our front desk operations run smoothly.
Administrative Assistant Responsibilities
- Prepare and post the front desk schedule in Microsoft Teams at least two weeks in advance
- Add front desk scheduled hours to ADP
- Receive and approve time off, keep the vacation schedule up to date
- Schedule front desk check-ins, add to Practice Administrator’s calendar, and email the team member to advise
- Do initial phone interviews, schedule & confirm candidate interviews
- Assist in finding coverage or creative solutions for front desk absences
- Schedule team training sessions with our consultant
- Track consultant sessions with the front desk—send HR post-training paperwork
- Prepare marketing lead schedule with weekly desk coverage and TL overnight and weekend coverage
- Be an administrative presence in the office in which team members can come and discuss concerns or collaborate enhanced service moments
Administrative Assistant Requirements
- An associate’s degree and previous administrative experience preferred
- Strong PC/computer skills, especially Excel and typing
- Extensive knowledge of Microsoft Teams
- Excellent attention to detail and follow-through
- Reliable, proactive, and committed to providing great service
- Team-focused and eager to learn and grow
- Comfortability with team development and understanding of how to bring out the best in others, commitment to do so
Why Babylon Dental Care?
A Caring Legacy: Step into a role where your work directly contributes to a legacy of exceptional dental care and community service. Privately owned, we honor all who want to serve.
Collaborative Practice Environment: Enjoy an environment created to foster and motivate all to learn the basics of our services. Our team works together to help one another serve our patients with the highest quality of care. We recognize and appreciate the wholehearted professional you feel called to be.
A Caring Legacy: Step into a role where your work directly contributes to a legacy of exceptional dental care and community service. Privately owned, we honor all who want to serve.
Collaborative Practice Environment: Enjoy an environment created to foster and motivate all to learn the basics of our services. Our team works together to help one another serve our patients with the highest quality of care. We recognize and appreciate the wholehearted professional you feel called to be.
Professional Growth: Opportunities for learning and advancement in a supportive environment that values innovation and hard work.
Growth and Development: At Babylon Dental Care, your professional development is paramount. We invest in each team member's growth, ensuring that your career flourishes with us.
What You Can Expect
A fast-paced, challenging, and exciting work atmosphere where everyone is focused on making you successful in your role.
Training! We will train you to become a great asset to our team and our (unique) Global Training program allows you to see how/what all departments do to support you in your role. We encourage you to learn, grow, and reach your full potential in this role.
We give plenty of support and we’re with you every step of the way! You start your BDC journey with a 15-day Global Training and your own Ambassador to walk you through it all. Our intention during the beginning days is to introduce you to BDC's entire service and give you customized and individualized, specific training needed to master your role as Practice Administrative Assistant to our Practice Administrator.
What We Ask of You
Commitment to Babylon Dental Care and the patients we serve. Teamwork and a willingness to learn every day! This role can be your steppingstone to success and professional growth within our practice! The sky’s the limit!
Our practice is very busy and growing quickly so we need someone who is:
Growth and Development: At Babylon Dental Care, your professional development is paramount. We invest in each team member's growth, ensuring that your career flourishes with us.
What You Can Expect
A fast-paced, challenging, and exciting work atmosphere where everyone is focused on making you successful in your role.
Training! We will train you to become a great asset to our team and our (unique) Global Training program allows you to see how/what all departments do to support you in your role. We encourage you to learn, grow, and reach your full potential in this role.
We give plenty of support and we’re with you every step of the way! You start your BDC journey with a 15-day Global Training and your own Ambassador to walk you through it all. Our intention during the beginning days is to introduce you to BDC's entire service and give you customized and individualized, specific training needed to master your role as Practice Administrative Assistant to our Practice Administrator.
What We Ask of You
Commitment to Babylon Dental Care and the patients we serve. Teamwork and a willingness to learn every day! This role can be your steppingstone to success and professional growth within our practice! The sky’s the limit!
Our practice is very busy and growing quickly so we need someone who is:
· Upbeat, energetic, and overall friendly personality.
· Need to be comfortable speaking with patients and staff.
· Active listening skills and self-awareness are key components of this communication.
· Reliable and team oriented.
· Empathetic and compassionate.
· High level of professional presence.
· Ability to multitask in a fast-paced environment.
· Open to learn all about our practice to ensure success in the role and help potential patients with dental care.
· Self-motivated, takes initiative without constant direction.
· Calm under pressure.
· Highly organized and comfortable with multi-tasking.
We expect you to be personally responsible for being on time and present for every shift you work and always willing to go the extra mile for our patients!
Babylon Dental Care Perks:
Competitive Compensation: Earn $20 to $25 per hour, reflective of your skills and dedication.
Comprehensive Benefits: Enjoy paid holidays, personal time off, sick time (as per NYS law), health insurance options available, a $2500 dental credit for your own dental needs within the Practices and a 401K with employer match. Monthly team bonus opportunities are extended. Most benefits start after your probationary period of 90 days. You start accruing sick time from day one, as per NYS and the Practice extends PTO within year one.
Are you ready to make a tangible difference in people's lives, contribute to a meaningful legacy, and grow your career in a supportive and dynamic environment? If so, Babylon Dental Care is waiting for you. Join us in our mission to not only make patients smile but also treat them like family. Apply today and embark on a journey where your service truly matters.
Visit our website to learn more about our organization and the exciting opportunity to be part of a team that is dedicated to providing exceptional dental care and exceeding patient expectations.
Also, get a firsthand view of what it’s like to be a member of our team by watching video interviews with our team members on our website – babylondentalcare.com/careers.
We look forward to meeting you!
We expect you to be personally responsible for being on time and present for every shift you work and always willing to go the extra mile for our patients!
Babylon Dental Care Perks:
Competitive Compensation: Earn $20 to $25 per hour, reflective of your skills and dedication.
Comprehensive Benefits: Enjoy paid holidays, personal time off, sick time (as per NYS law), health insurance options available, a $2500 dental credit for your own dental needs within the Practices and a 401K with employer match. Monthly team bonus opportunities are extended. Most benefits start after your probationary period of 90 days. You start accruing sick time from day one, as per NYS and the Practice extends PTO within year one.
Are you ready to make a tangible difference in people's lives, contribute to a meaningful legacy, and grow your career in a supportive and dynamic environment? If so, Babylon Dental Care is waiting for you. Join us in our mission to not only make patients smile but also treat them like family. Apply today and embark on a journey where your service truly matters.
Visit our website to learn more about our organization and the exciting opportunity to be part of a team that is dedicated to providing exceptional dental care and exceeding patient expectations.
Also, get a firsthand view of what it’s like to be a member of our team by watching video interviews with our team members on our website – babylondentalcare.com/careers.
We look forward to meeting you!
Salary : $20 - $25
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