What are the responsibilities and job description for the Administrative Assistant position at Bachoco USA?
Bachoco USA is seeking an Administrative Assistant for our Baldwin, GA location.
Summary: Provides administrative support to the department. Ensures weekly or monthly information is distributed to other Bachoco USA Departments, various Service Vendors and Pullet Chick Vendors. Maintains or updates computer files in Excel, Word, Mtech, SAP.
Essential Duties and Responsibilities may include the following and other duties may be assigned.
- Answers phone calls and takes messages for the department, enters egg tickets into M-Tech system, maintains calendar of breeder and pullet relevant information for each month.
- Gathers the required information from various sources to produce the following reports: Fuel Adjustment Sheet, Breeder Management Report, Egg Projection, Grower’s call-ins, Pullet and Breeder reports, Flock Profile Summary, Sold Flock Report, Hen Breed Close-Out Report and Month End Inventories. Distributes to the appropriate personnel and enters into the Mtech database. Notifies accounting to post the data.
- Calls farms that failed to report in or had missing data.
- Notifies each Grower and Service Technician with the day, date and time of catch.
- Generates the following data and prints, sends and/or distributes to the appropriate personnel: New Set-up data, Bird Count on the Confirmed to Sell Breeder Flocks, Farm Readiness Worksheet, Pullet-Hen Vendor sheets, Pullet-Hen Calendars, Flock Health Certificate, Weekly Mileage Sheets, Weekly Sheets, Individual Feed Order, Blood Sample Sheets, ME Inventory Sheets, Medication Room Inventory Sheets, CAPS Chick data, Mortality sheets, Blood Drawing Forms, Pre-Brood Check List Sheet, Pullet Temperature Probe Sheet, Pullet Move sheets, 23 or 63 Week Inventory sheets, Pullet Move Memo, Pullet Moving Invoices, Equipment cleaning forms, Bird Moving forms, Breeder contracts, Pullet contracts, Visitor logs, Pullet Placement Records, Spent Hen Sheets, CAPS Chick Service Workings List, Pullet Purchase PO Numbers List, Vendor Chick Delivery Sheet, Chick Delivery Sheet, Vaccine Inventory, Synanthic Order sheets, Breeder Historical, Breeder Flock Production Averages, APSI Monthly Report, BPA Flock Histories, and Current Placement Schedule.
- Verifies that technicians have turned in all the required paperwork.
- Enters each technician's medication/vaccination inventory into the Monthly Inventory file and prints each technician's inventory for the following week.
- Orders medication, vaccine, office supplies, and lab supplies from vendors. Receives supplies and verifies that what was ordered was received.
- Enters each weight sheet into the BIM database and has Accounting post.
- Produces graphs.
- Performs filing.
Supervisory Responsibilities: This job has no supervisory responsibilities.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills: To perform this job successfully, an individual should have knowledge of Database software; Internet software; Spreadsheet software and Word Processing software.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is occasionally exposed to toxic or caustic chemicals, outside weather conditions and risk of electrical shock. The noise level in the work environment is usually moderate.
An Equal Opportunity Employer to include women, minorities, veterans and persons with disabilities.
- Notice to Third Party Recruitment Agencies: Please note that Bachoco USA and its subsidiaries do not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed Recruitment Services Agreement, there will be no obligation to any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without an agreement, Bachoco USA and its subsidiaries shall explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of Bachoco USA.
