What are the responsibilities and job description for the Human Resources Coordinator (2nd Shift) position at Bachoco USA?
Bachoco USA is seeking a Human Resources Coordinator for its Albertville, AL operations.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Takes incoming telephone calls and records employee absence notifications and vacation requests in the Call-In Database.
- Operates a computer with Microsoft Windows-based personnel management programs.
- Responsible for accurate data input into employee records regarding absenteeism, vacations, transfer requests, and disciplinary actions.
- Issues line passes to employees following any period of absence, file hardcopy information in employee records, and are called upon to witness management interviews with employees.
- Assists employees in completing forms used by the Company (Address Changes, Name Change, Form W-4, Form W-5, Earning Statement Request, etc.)
- Use the telephone (answer incoming calls, make required calls, and transfer callers to another number.)
- Documents employee absentee notifications or requests for vacation in the Call-In Database.
- Accurately enter absentee, vacation, transfer requests, and disciplinary actions into employee records. Print record for employee acknowledgment.
- Files hardcopy personnel information in appropriate personnel records.
- Witnesses management interviews with employees.
- Generates personnel reports for supervisors and employees.
- Assists supervisors in preparing position investigations for management review regarding promotions. These records include absentee history, discipline history, and status change.
- Maintains sufficient stock levels of forms used by the Company.
- Verifies receipt of payroll checks from Payroll and distributes to supervisors. Ensures supervisor signs department checks out of the Human Resource Department on the check register.
- Maintains department check registers. Logs in all checks returned to the Human Resource Department by the individual supervisor and makeup checks from Payroll. Verifies employee identity and distributes these checks to the individual employee. Ensures employee signs for the check on the applicable check register.
- Completes necessary forms for employees requesting FMLA. Explain the employee's responsibility for the timely completion and return of requisite documentation.
- Bilingual employees translate for other entities within the Company.
- Prepare weekly termination listings. Retrieves all terminated employee personnel records and remaining payroll checks from the Human Resource files. Forward the personnel records and payroll checks to the Hiring Office.
- Produces a transfer report for supervisors upon request.
Qualifications
- High School Diploma or GED
- 1-2 years of administrative experience
- General computer knowledge required
- HR experience preferred, but not required
- Bilingual skills are strongly preferred
- Ability to reason and take action when required
- Desire to provide customer service to employees and new hires
- Strong work ethic
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and/or Experience
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills
To perform the job successfully an individual should have knowledge of E-Mail software, HR Utilities, Spreadsheet software, and Word Processing software.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand; climb or balance; stoop, kneel, crouch, or crawl, and taste or smell. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts, and outside weather conditions. The noise level in the work environment is usually moderate.
