What are the responsibilities and job description for the Staff Accountant, Accounts Receivable position at Bad Birdie?
JOB OVERVIEW
We're seeking an experienced AR Staff Accountant to join our finance team at Bad Birdie, a leading golf apparel company. The ideal candidate will manage customer onboarding, oversee customer invoicing, and ensure accurate application of cash receipts while maintaining accurate financial records.
WHAT YOU’LL BE RESPONSIBLE FOR:
- Collaborate with the Sales Team in relation to newly executed contracts and customer accounts. Setup and maintain customer records in the appropriate system(s) including iSync and QBO, including but not limited to billing terms, credit limits, contact information.
- Complete customer invoicing within our inventory software (iSync).
- Ensures iSync and Quickbooks Online (QBO) integration is in sync by working with the Business Systems Manager and reconciling revenue and invoice transactional detail between the two.
- Manage and enter all necessary customer credit memos.
- Maintain required resale certificates within Avalara sales tax software. Perform monthly proactive certificate campaigns. Monitor sales tax for invoicing purposes. Prepare and remit state sales tax filings according to required frequency (monthly, quarterly, annually). Collaborate with others on the Accounting Team as needed on Sales Tax related reconciliations and matters.
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
- Proactively contact clients by email or phone to collect overdue payments in a professional and diplomatic manner and collaborate with the sales team where needed. Send reminders and statements on a regular basis. Monitor and provide regular accounts receivable aging reports and collection activity analysis, identifying trends and areas for improvement to leadership.
- Address customer inquiries and concerns regarding invoices, payments, and account balances courteously and promptly. Verify any discrepancies and resolve client’s invoicing issues.
- Investigate and research issues and solutions independently, however, know when to ask for assistance.
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable cash receipts.
- Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent account holders to request payment.
- Undertake special projects and/or general management assignments as requested by senior management.
- Ensure required deadlines are met for monthly close, financial reporting, sales tax processing, annual audit submissions, agreed-upon procedure report submissions, and ad hoc reports and requests.
- Assist Accounting Team with other projects and ad hoc tasks as needed.
WHEN & WHERE
- This position will be working on-site in our office in Scottsdale, AZ. Monday - Thursday 9AM-5PM and Optional Remote Fridays (Fairway Fridays).
THE TECHNICAL STUFF
- 3 years of experience in accounts receivable, credit, and collections, preferably within the apparel industry.
- Strong understanding of accounting principles and practices, and proven ability to calculate, post, and management accounting figures and financial records accurately.
- Working knowledge of accounting software platforms (eg. Quickbooks Online, Sage Intacct). Experience with inventory management software and/or software integrations is a plus.
- High Proficiency with Google Suite and Microsoft Office.
- Strong command of details and deadlines, with the ability to prioritize tasks and manage multiple deadlines effectively.
- Personal integrity; ability to keep customer, vendor, and company confidences.
- Ability to make decisions independently or escalate when applicable.
- Demonstrated analytical and problem-solving abilities, with a proactive approach to identifying and resolving issues.
- Experience creating proper storage, accurate cataloging, and documentation of processes.
- Excellent communication, organizational skills, and attention to detail.
WHAT YOU’LL BRING
- Strong understanding of the AR transaction workflow.
- Minimum of 2 years of experience in accounts receivable
- Comfortable working within an entrepreneurial, “roll-up your sleeves” environment.
- Strong understanding of inventory management.
- Team player with a customer service mentality
WHAT YOU’LL LOVE ABOUT US
At Bad Birdie, we prioritize your well-being and growth, both personally and professionally. Here’s what you can look forward to:
- Flexibility: Enjoy generous PTO, 19 recognized holidays, and the option to work remotely on Fridays, AKA "Fairway Fridays."
- Comprehensive Benefits: We offer medical, dental, and vision insurance, along with a 401(k) savings plan with up to 4% match.
- Professional Growth: Opportunities for continued education, wellness programs, and career development.
- Exclusive Perks: Heavily discounted Bad Birdie apparel, invitations to pop-ups and other company events, an annual holiday party, and complimentary daily office snacks and beverages.
- Impactful Work: Be part of a team that values GRIT, individuality, and bold innovation, with the chance to make a real difference.