Program Coordinator

Bad Dog Arts Programs Coordinator

Reports to Executive Director/Co-Founder

Full Time

Please note this is not a standard 9-5 position, as our commitment to serving K-12 children and community members requires flexibility with occasional nights and weekends.

JOB DESCRIPTION:

The Programs Coordinator primary duties are to coordinate visual arts programming including: managing class registrations; scheduling teaching artists for onsite and offsite programs; organizing and inventory tracking of art materials; ordering art supplies; tracking and reporting on programs; and coordinating volunteers. The ideal candidate will possess a desire to understand, internalize and model the mission, purpose, values, and goals of Bad Dog Arts.

QUALIFICATIONS AND SKILLS:

· Proven experience as program coordinator for a nonprofit organization or relevant position

· Strong leader with inclusive, upbeat attitude to promote and cultivate positive personal interactions

· Ability to train and effectively work in partnership with teachers, assistants, parents, students, volunteers and administrative staff of all ages and backgrounds

· Excellent verbal and written communication skills

· Develop, organize, coordinate and manage multiple programs and projects simultaneously

· Ability to keep focused in a flexible, creative and frequently chaotic environment

· General knowledge of budgeting, invoicing, and grant reporting

· Tech savvy, with proficiency in MS Office, Adobe Acrobat, and online databases

· Highly organized, detail-oriented, and efficient with time management

· Organize and oversee logistics for programs, events and volunteers

PRIMARY RESPONSIBILITIES AND DUTIES:

Art Programming (Bad Dog Studio, In-School Arts Learning, Adult Classes, Community Outreach):

· Manage, support, and schedule art instructors and assistants

· Assist instructors with lesson planning and obtaining approvals from Director

· Oversee preparation of project supplies and elements for classes

· Manage, support, and schedule volunteers to prep class materials and assists with classes

· Coordinate quarterly teaching artist meetings

· Create studio class schedules and descriptions in collaboration with teachers and Director

· Assist Director with planning programming and budgets for annual onsite and offsite afterschool classes, summer camps, break camps, and teen/adult classes and workshops

· Assist art instructors with reporting program participation and writing summaries of each project upon completion

· Keep program spaces, supplies and projects tidy and organized

· Manage wrap up of big projects including putting away supplies, inventory of supplies to be reordered or filing of lesson plans

· Record events with videos and pictures for social media content and grant reporting

· Maintain consistent communication with external vendors, organizers and program partners

· Coordinating needs with other departments or Board members on program development committee

· Be prepared to substitute teach classes if scheduled instructors are unavailable

Administration:

· Oversee daily administrative, operational, and logistical activities

· Managing schedules of instructors and assistants through an online database and approve payroll hours

· Schedule and coordinate weekly staff meeting

· Manage registrations for classes including requests for tuition assistance, follow-up with participants/parents, sending out reminders, tracking attendance, informing instructor of special accommodations, etc.

· Update and maintain class tracking and volunteer hours for grants reporting

· Order and inventory supplies for programs within approved budgetary parameters

· Maintain communication database and files for all stakeholders (volunteers, teachers, assistants, donors, board of directors, etc.)

· Itemize program participation, supply usage, etc. to submit project information to Bookkeeper for invoicing to nonprofit, educational and business partners, as needed

· Answer phones and greet visitors

· Assist in planning and coordinating of fundraising events and activities with Co-Director, development consultant and Board Members, as requested

· Address discipline issues of students sent to the office

· Other duties as assigned

EDUCATION AND EXPERIENCE

· Bachelor’s Degree in Art, Humanities, Business Management, Communications, Nonprofit Management, Education or related field

· Computer proficient in Microsoft Office Suite, Adobe Acrobat, online databases, internet applications and research, and social media platforms. Experience with Adobe Creative Suite is a plus.

· A minimum of 2 years of experience in administrative or customer service positions, nonprofit work is a PLUS!

· Valid driver’s license and proof of insurability

WORKING CONDITIONS

Predominantly operates in a climate controlled office environment and art studio. Some periods of time may be spent on site in a school classroom or outside at a community event.

· Must be able to perform extensive sitting, standing, driving, walking, and climbing; lift up to 50lbs. to transport and stock assigned supplies and materials; to pick-up from vendors and deliver stock and materials

· Must be able to bend, stoop, and climb to reach or hang materials (must be able to climb a step ladder at approximately three feet in height)

· Specific vision abilities required by this job include close vision, differentiating colors, and the ability to adjust focus

Salary and Benefit Package:

Salary $38,000-43,000 (DOE) 10 Days PTO; plus 8 paid holidays; professional development opportunities; reimbursed expenses and allowances TBD.

If you are passionate about non-profit art programs and excited about making a positive impact in the lives of K-12 children, we would love to hear from you! Please submit your resume and cover letter to admin@baddogarts.org.

Job Type: Full-time

Pay: $38,000.00 - $43,000.00 per year

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• Weekends as needed

Work Location: In person

Salary : $38,000 - $43,000