Entry Level Executive/ Personal Assistant

Job Overview
We are seeking a proactive and detail-oriented Entry-Level Executive/Personal Assistant to provide comprehensive support to upper-level management. This role requires exceptional organizational skills, a high level of discretion, and the ability to manage multiple tasks in a fast-paced environment. If you thrive on staying organized, enjoy coordinating logistics, and can juggle both professional and personal tasks with ease, we want to hear from you!

Responsibilities

• Scan, organize, and maintain both paper and digital documents ensuring accessibility and accuracy.
• Coordinate events, including scheduling, logistics, and on-site support.
• Screen phone calls and direct inquiries appropriately.
• Handle personal errands and administrative tasks as needed.
• Organize and maintain both digital and physical files.
• Oversee calendar management, including scheduling meetings and appointments.
• Coordinate conference room bookings and ensure meeting spaces are prepared.
• Act as a meeting scribe, capturing notes and distributing summaries.
• Manage email correspondence by organizing inboxes, prioritizing messages, and drafting rough responses for review.
• Provide general support to upper-level management as needed.

Qualifications

• Proficiency in computer literacy, including familiarity with Microsoft Office and Google Suite.
• Strong organizational skills with the ability to manage multiple tasks simultaneously in a fast-paced environment.
• Experience or knowledge of QuickBooks is a plus but not mandatory.
• Excellent phone etiquette and communication skills.
• Previous experience in an administrative or assistant position is preferred.
• Ability to adapt quickly to new software tools and technologies, including Google Suite.
• A proactive attitude towards learning and personal development.

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $19 - $24